Attallah College Operations Student Assistant

Chapman University Careers•Irvine, CA

About The Position

The Operations Student Assistant supports and coordinates the Attallah College of Educational Studies’ ( ACES ) overall operations and administrative functions, as well as front desk support, and assists the Director of Administrative Operations, and the Administrative Coordinator of Operations.

Requirements

Little to minimal prior experience.
Organized and detail orientated.
Ability to retrieve accurate information, learn support processes and systems, and problem solve.
Able to take initiative and work under minimal supervision.
Maintain a professional and friendly demeanor.
Dress professionally.
Familiarity with internet web browsers and search engines.
Proficient in Microsoft Office Suite and/or Google Workflow applications including documents, spreadsheets, presentation slides, and shared drives/folders.

Responsibilities

Maintains front desk reception area, fills in at front desk when needed, answer questions, greet and assist walk-in guests, complete campus errands and other miscellaneous tasks as needed
Support general office and business operations: data entry, file and organize materials, convert and refresh documents to digital or on-line, create and make forms editable and fillable, assist with confidential and financial paperwork, proofread and provide feedback.
Maintains copiers, ensures paper supply, no paper jams, ink levels.
Maintains coffee supplies in Deans Suite, kitchen, student lounge, and 2nd floor offices
Keeps classrooms organized by checking daily: clean whiteboards, desks organized, cleanliness issues to be forwarded to Aramark.
Mail and Package distribution
Maintains office supply inventories; Organize supplies and storage spaces
Maintains hardware inventories (e.g., computers, copiers, printers, university room furniture, etc.).
Books scans for faculty, copy jobs requests
Assist our Communication and Marketing Manager with tasks such as creating info folders, SWAG bags, One Sheet Distributions
Assist with set up and clean-up of Attallah College events in collaboration with the Dean’s Office & Events Student Assistant if needed
Assists with requests to Facilities Management and Aramark Janitorial Services; Walks the building daily to assure everything is working, safe, and organized.
Conducts daily checks for supplies, cleanliness, temperature, etc.; Updates Attallah College rosters, building maps, and assists with on-boarding duties as necessary.
Creates and maintains excel and google spreadsheets to keep data organized.
Maintains building emergency action plans, and assists with maintaining emergency equipment and first aid
Creates fun interactive questions and polls on our Attallah whiteboards to engage students