Operations Specialist

Aurelius Systems•San Francisco, CA

3d•Onsite

About The Position

We need an Office & Operations Specialist to keep our San Francisco office and lab running. You'll own facilities, vendors, supplies, and the day-to-day that makes the office work. You're the person who makes sure builds don't get blocked by a missing pallet, a vendor no-show, or an empty fridge. This role is operationally focused. Executive support is owned by our existing EA, so you don't need EA experience.

Requirements

3+ years in office management, operations, logistics, or military supply / admin roles
Strong organizational skills, comfortable with multiple vendors and timelines at once
Comfortable on a hardware floor including lifting boxes and managing pallets
Trustworthy, proactive, low-ego, and bias to action
Comfortable with ambiguity in an early-stage company that's still figuring out its processes
Proactive, you don't wait to be asked, and "not my job" isn't in your vocabulary.
Comfortable lifting boxes and managing a vendor email thread the same day.
U.S. Person status required due to access to export-controlled information.

Nice To Haves

Veteran with military supply, admin, or logistics background
ITAR-aware shipping and receiving experience
Notary or basic facilities certifications
Experience supporting events or company offsites

Responsibilities

Office facilities including supplies, vendors, repairs, and build-out coordination
Shipping and receiving support including coordinating inbound deliveries with the build team
Visitor and customer logistics for site visits and demos in the SF lab
Office and lab inventory of consumables, PPE, safety supplies, and general stock
Snacks, lunches, and the in-office experience that keeps the team productive
Event and offsite logistics for SF-based team events