Operations Specialist

BCS Allegient•Washington, WA

23d•Remote

About The Position

BCS Allegient has a 35-year history of helping government, research, and private sector clients implement their programs and missions to achieve success. We offer a breadth of professional support services in the areas of business management, communications, systems engineering, analysis, mission execution, and organization performance. We are seeking a detail-oriented and highly organized Operations Specialist to support the day-to-day functions of the Operations team. The Operations Specialist will support our timekeeping processes, invoicing, expense reporting, project administration, and employee support functions.

Requirements

Bachelor's degree or equivalent combination of education and experience.
3+ years of experience using Deltek Costpoint.
Experience supporting timekeeping, invoicing, project administration, or accounting functions.
Strong attention to detail and organizational skills.
Advanced proficiency in Microsoft Excel and Microsoft Office applications.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet recurring deadlines.

Nice To Haves

Experience in a government contracting environment.
Understanding of DCAA-compliant timekeeping practices.
Experience with Deltek Costpoint Time & Expense and Projects modules.
Familiarity with contract administration and project setup processes.
Familiarity with Power Apps.
Experience supporting accounts payable and client invoicing functions.

Responsibilities

Support employee timekeeping in Deltek Costpoint, including timesheet administration, approvals, corrections, and prior-period adjustments.
Monitor deadlines and follow up with employees and managers to help ensure timely, accurate timesheet completion.
Support payroll-related timekeeping activities, including new hire guidance, recurring reports, client portal submissions, and 401(k) contribution and employer match records.
Support monthly customer invoicing by reviewing, organizing, and preparing invoice packages and related documentation.
Assist accounting with accounts payable, financial recordkeeping, and administrative support.
Help prepare and submit recurring client reports in accordance with contract requirements.
Assist employees with expense report preparation, submission, approvals, and reimbursement coordination.
Monitor outstanding expense reports and provide guidance on company travel and expense policies.
Maintain accurate project, contract, and purchasing records across Costpoint, Power Apps, and related company systems.
Support project setup, project updates, contract modifications, and organized contract file maintenance.
Maintain Costpoint user accounts, workforce data, and related operational records.
Support data integrity, troubleshooting, reporting, and process improvement efforts across operational systems.
Assist with company meetings, events, employee activities, and other operational or administrative projects.
Maintain purchasing system records and documentation, following up with stakeholders as needed to support completeness and compliance.
Support project teams with purchasing-related documentation, market research, and source selection activities as needed.