Operations Specialist

Bessemer Trust • Woodbridge Township, NJ

6h • $90,000 - $120,000 • Hybrid

About The Position

The Family Office Management (FOM) Group is seeking a highly motivated and detail-oriented professional to serve as Operations Specialist in their Woodbridge, New Jersey office. This role will support the delivery of private foundation administration services while contributing to operational and project management initiatives across the FOM platform. Working closely with senior leadership this individual will help ensure high-quality client service, data integrity and effective execution of strategic projects.

Requirements

• Bachelor’s degree required
• Strong organizational and time management skills with attention to detail
• Excellent written and verbal communication skills
• Strong problem-solving skills and ability to escalate issues appropriately
• High level of discretion and professionalism

Nice To Haves

• Experience with nonprofits, private foundations, or grants administration preferred
• Experience in project coordination, operations, or client service environments preferred
• Experience working across multiple software platforms a plus

Responsibilities

• Support the full grant lifecycle, including intake, due diligence, review, and disbursement
• Maintain and validate client data utilizing grant management systems.
• Assist in preparing materials for foundation board meetings, including reports, analyses, and supporting documentation.
• Support foundation-related communications by responding to internal and external inquiries and escalating complex matters as appropriate.
• Partner with client advisors and internal partners to ensure seamless client experience.
• Support the execution of FOM initiatives including client onboarding, reporting, billing and internal audit.
• Assist with process improvements and operational enhancements.

Benefits

• 401(k) program with a generous profit-sharing contribution
• medical, prescription dental, and vision coverage
• life insurance
• disability coverage
• paid holidays
• vacation
• sick time
• Competitive base salary plus discretionary annual bonus for select positions
• Personalized development and career opportunities, including tuition reimbursement support
• Comprehensive medical, dental, and vision plans with zero contributions for employee coverage
• Employee assistance (EAP) and wellness programs
• Paid time off and paid parental leave
• Employer-paid life insurance and short- and long-term disability coverage
• Legal services and financial wellness plans at no cost to employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level