Operations Specialist

RMS Energy • Orlando, FL

8d • Remote

About The Position

We’re looking for an Operations Specialist to provide business support and administrative functions within the Transformer division. In this role, you will support operational leaders across all commercial business processes and required communications, including final invoicing. You will assist regional operational leadership in quoting, order entry, purchasing, pricing change orders, and invoicing customers.

Requirements

• Minimum 3 years' experience in service business billing or related function.
• Strong organizational and multitasking abilities.
• Comfortable working cross-functionally and managing multiple priorities.
• Proficient with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Proficient using CRM and ERP systems, enabling efficient management of customer relations and enterprise resource planning.
• Able to work remotely with minimal travel.
• High school diploma or GED required.
• Legally authorized to work in the United States.
• Valid driver's license.
• Must successfully complete a background check and pre-employment/random drug tests.

Nice To Haves

• Bachelor’s degree in business or related field preferred (or equivalent experience).
• Previous experience in the power generation industry.

Responsibilities

• Manage and update the division’s monthly activity log and backlog, maintaining accuracy and timeliness.
• Support developing and maintaining business forecasts to provide critical insights for strategic decision-making.
• Monitor revenue accrual and clearance processes, ensuring profit margins align with company goals.
• Price Change Orders.
• Analyze and track labor and expenses to evaluate and improve cost efficiencies.
• Oversee daily administrative operations to ensure a smooth and efficient office environment.
• Ensure accurate and timely entry of daily and weekly timekeeping records.
• Retrieve and verify Purchase Orders from portals and customers, ensuring accurate commercial data.
• Generate fixed-price and time & material invoices.
• Invoice all tickets.
• Maintain confidentiality of sensitive commercial and financial data, ensuring data protection and avoiding conflicts of interest.

Benefits

• Medical coverage fully paid for employees, starting the month after hire
• Dental coverage fully paid for employees, starting the month after hire
• Vision coverage fully paid for employees, starting the month after hire
• Merit-based raises
• Steady Employment & Career Growth
• 401(k) with Company Match
• Traditional & Roth options
• Free investment guidance
• Paid training
• Certifications
• Industry memberships
• Paid vacation
• Paid holidays
• Sick leave
• Employee Assistance Program – Legal, financial, and mental wellness support

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED