Operations Specialist - Clinical Engineering

Cincinnati Children's

4d•$55,182 - $69,077•Onsite

About The Position

The Operations Specialist supports the daily operations of the Clinical Engineering department in collaboration with leadership. The role helps establish and monitor business processes, improve cost and quality, develop and implement policies and procedures, ensure regulatory compliance, and promote efficient work and patient flow, supply and instrument management, and a safe environment. The position may coordinate facilities-related projects and vendors, oversee facility equipment purchasing or maintenance, coordinate space, collaborate with IT and design on clinical-area placement, and assist with area commissioning and decommissioning. The role supports accreditation, regulatory, and compliance activities, including updating SOPs when regulations or systems change and improving compliance with agreement obligations. It also contributes to financial and budget management through capital and operating budget support, financial controls, performance analysis, revenue cycle oversight, and tracking revenue, expenses, and allocations. The specialist identifies and implements process and quality improvements, supports reporting enhancements, and coordinates assigned projects, including plans, budgets, resources, progress reporting, communications, and technology needs. This is a full-time, regular position based at the Burnet Campus, with a day shift schedule and 40 weekly hours. The expected starting pay range is $55,182.40–$69,076.80; starting pay depends on experience, skills, and equity, and additional pay and benefits may apply.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
No experience required.

Responsibilities

Direct and coordinate daily departmental or facility operations in collaboration with leadership.
Establish and monitor business processes, and identify opportunities to improve cost and quality through analysis.
Develop and implement policies and procedures to improve utilization, quality, and operations; ensure staff understand applicable policies and that policies conform with guidelines.
Ensure compliance with regulatory requirements and promote efficient work and patient flow, supply and instrument management, and a safe culture and environment.
Coordinate and manage facilities-related projects, monitor timelines, and direct staff and vendors.
May manage facility equipment purchases, repairs, and maintenance.
Manage, allocate, and coordinate space in support of division goals and program needs; collaborate with IT and design on placement of items in clinical areas; assist with area commissioning and decommissioning.
May define processes and manage invention reporting required for federal and private compliance; update SOPs when regulations or systems change.
Collaborate on revenue distribution models for executed agreements and identify opportunities to improve compliance with agreement obligations, milestones, reporting, and invoicing.
Participate in developing, implementing, evaluating, and managing capital budgets; support annual operating budgets and financial controls.
Analyze and monitor financial performance, report results, evaluate variances, identify causes, and implement proposed solutions.
Integrate financial management and decision-making across the department or division, establish and monitor productivity metrics, and ensure compliance with financial policies and procedures.
Provide revenue cycle oversight, including revenue optimization, accurate billing, charge capture, pricing, program development or expansion, and monthly revenue reporting.
Track revenue, expenses, and allocations; assist with departmental fiscal responsibilities as requested.
May work with vendors and IS on software needs, implementation, upgrades, process updates, and communication; may analyze, test, and implement vendor software solutions.
Identify, develop, and implement methods, processes, and systems that improve team work and data quality, usability, and reporting.
Identify and recommend procedures to maintain or improve effectiveness in daily operations.
Coordinate assigned projects, including project plans, budgets, resource requirements, progress tracking, and internal reports.
Prepare project documents and communications for internal and external clients; identify system and technology needs and liaise to maintain supporting systems and reporting.
May arrange meetings, develop agendas, prepare materials, take minutes, and prepare progress reports.