Operations Specialist - Chandler, AZ

Betacom•Chandler, AZ

3d•Onsite

About The Position

The Operations Specialist is responsible for working closely with the finance team to track costs and financials. Performs various coordinating tasks, along with administrative duties, like maintaining project documentation. The Operations Specialist are tasked with supporting activities of the operations department and collaborates with clients and internal teams to deliver results on deadlines.

Requirements

Knowledge of construction milestones
Knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
Proficient in MS excel
Excellent written and verbal communication skills.
Excellent organizational and time management skills.
Skilled in courteous, professional written and oral communication.
Ability to complete work effectively with little or no direction.
Ability to communicate and interact with co-workers and various business contacts in a courteous, professional manner.
Ability to handle multiple tasks in a fast paced, deadline driven environment.
Knowledge of operations and practices.
Demonstrated expertise in operations methodology production objectives.
Ability to perform operational analysis to support short term and long-range strategic plans and operating targets.
Strong analytical skills with ability to make recommendations for action.
Strong people skills - ability to interact with various levels of management.
Ability to meet deadlines and satisfy needs with multiple and conflicting priorities
High school diploma or equivalent.
Minimum 5 plus years related experience.
Strong experience with Microsoft Office (Excel Access, PowerPoint, Word, Outlook) programs.

Nice To Haves

Bachelor’s degree in Accounting or Business Administration preferred.
Experience in wireless/telecom services a significant plus

Responsibilities

Requests, organizes, maintains, and routes (as needed) project files/documentation which may include permits WO’s (Work Orders), NTP’s (Notice to Proceed), NOC’s (Notice of Commencement), NOT’s (Notice of Termination), BOM’s (Build of Material).
Tracks financials, true ups.
Preparing, updating and/or maintaining project trackers as directed
Provides assistance with the preparation of closeout package (COP’S) documentation to include all utilities, ensures COP’s are produced in alignment with Betacom quality standards and contains all necessary items prior to release.
Review WIP reports, verifies budgets, costs, and Pos, identifies cost transfers, initiates invoicing, confirms true-up accuracy.
Working closely with Construction and Project Manager.
Coordinates and provides sub-contractor requirements and work closely with the construction team to properly track costs.
Responsible for the written/oral communication between Betacom, Client and third-party vendors.
Providing status reports as requested to customer representatives.
Communicates with Client regularly ensuring project deadlines are met and obtains site acceptance verification from Client.
Perform administrative tasks as may be required from time to time.