Operations Specialist

DFC Company • Fargo, ND

23h • Onsite

About The Position

The Operations Specialist will be responsible for coordinating job setup, invoicing, and job costing processes. This role ensures accurate tax coding is applied to all jobs and related activities, and involves preparing, updating, and managing material and purchase orders. The specialist will maintain accurate invoice coding, assist with approval workflows, and provide administrative support through reporting, contract review, and proposal preparation. This position offers cross-functional support across multiple company entities, handles inbound calls from current and prospective customers, and manages physical documentation, including creating and organizing job folders. Additional duties include supporting various administrative functions and internal processes, contributing to special projects, and performing other duties as directed by the Construction Manager.

Requirements

• Working knowledge of construction processes
• Strong technology and computer skills
• Working knowledge of ERP systems and computer networks
• Organizational abilities to track multiple deadlines and reporting requirements
• Self-motivation and a desire to continually improve
• Ability to communicate effectively, both orally and in writing, with strong public relations skills
• Ability to establish and maintain effective working relationships with others
• Strictly follows safety policies, rules, and safe work methods.
• Promptly corrects or reports safety hazards or unsafe conditions.
• Promptly reports injuries for diagnosis and treatment.
• Makes regular suggestions for safety process improvements to support continuous improvement in safety.

Nice To Haves

• BS or AAS degree in Business Administration, Accounting, Finance, or a related field from an accredited college is desired, but years of pertinent experience will also be considered.
• Experience with construction ERP systems, including Vista, is a plus.

Responsibilities

• Coordinate job setup, invoicing, and job costing processes.
• Ensure accurate tax coding is applied to all jobs and related activities.
• Prepare, update, and manage material and purchase orders.
• Maintain accurate invoice coding and assist with approval workflows.
• Provide administrative support through reporting, contract review, and proposal preparation.
• Offer cross-functional support across multiple company entities.
• Assist with inbound calls from current and prospective customers.
• Manage physical documentation, including creating and organizing job folders.
• Support various administrative functions and internal processes as needed.
• Contribute to special projects and additional initiatives as assigned.
• Perform other duties and responsibilities directed by the Construction Manager.

Benefits

• Comprehensive medical, dental, and vision plans.
• 401(k) with company match.
• Paid vacation days and six company-paid holidays.
• Profit sharing or annual bonus plans.
• Employee assistance program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree