OPERATIONS REVIEW SPECIALIST - 64000845 1 1
About The Position
This is a professional position located within the Division of Children’s Medical Services, General Operations Section. As an integral part of our operations team, this position will be responsible for overseeing various operational functions for the Section. Duties include drafting and updating operational manuals and guidelines, identifying areas for improvement and implementing changes, conducting in-depth analyses of budgetary allocations and expenditures, serving as regional leasing coordinator, processing collocated cost matrixes, preparing quarterly leasing reports, preparing monthly workman’s comp and safety reports, serving as TRAIN and SERVFL coordinator, and collaborating with internal teams to ensure seamless operations. If you are a motivated and detail-oriented professional looking to join a dynamic team, we encourage you to apply for this exciting opportunity.
Requirements
- Knowledge of administrative principles and practices.
- Knowledge of office procedures and practices.
- Knowledge of the methods of data collection.
- Knowledge of the principles and techniques of effective communication.
- Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
- Ability to prepare correspondence and administrative reports.
- Ability to understand and apply applicable rules, regulations, policies and procedures.
- Ability to utilize problem-solving techniques.
- Ability to work independently.
- Ability to plan, organize and coordinate work assignments.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others.
- Two years of experience in administrative or general office operations, or a related field, with a proven track record of overseeing administrative and operational functions.
- Valid Driver’s License
- Ability to learn and communicate effectively, orally and in writing, in English.
Nice To Haves
- A bachelor’s degree in business administration, Public Administration, or a related field.
- Familiarity with administrative operations, leasing coordination, and fiscal management principles.
- Experience drafting and updating operational manuals and guidelines.
- Experience identifying areas for improvement within operational frameworks and implementing changes to enhance service quality.
Responsibilities
- Drafting and updating operational manuals and guidelines for the General Operations Section.
- Identifying areas for improvement within the operational framework and implementing changes or initiatives to enhance the quality of services provided by the section. This could involve conducting surveys, analyzing feedback, and collaborating with other Bureaus or Sections to implement best practices.
- Conducting in-depth analyses of budgetary allocations and expenditures to identify trends, areas of inefficiency, and opportunities for cost savings. This information will be used to inform budgetary decisions and optimize the use of resources.
- Serve as regional leasing coordinator for CMS 14 regional offices.
- Updates annual lease agreements, process collocated cost matrices, and prepares quarterly leasing reports.
- Prepares monthly workman’s comp and safety reports.
- Serves as TRAIN and SERVFL coordinator.
- Collaborate with internal teams, including Budget, Purchasing, Contracts, and IT Systems to ensure seamless operations.
Benefits
- Annual and Sick Leave benefits
- Nine paid holidays and one Personal Holiday each year
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
- Retirement plan options, including employer contributions
- Flexible Spending Accounts
- Tuition waivers
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
