Operations Program Specialist

Arizona Department of Administration•Phoenix, AZ

1d•Onsite

About The Position

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career; from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $300.00 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans. Reporting to the BNPA Operations Manager, the primary role of this position is to provide administrative and program support to BNPA, with a primary focus on the State WIC Hot-line. The position will provide Spanish and English assistance to WIC clients, ensuring timely access to information, assistance, referrals, and appropriate WIC resources while providing consistent and responsive customer service. Additional responsibilities include coordinating special projects, meetings, operational reports, program documentation, records retention, and print materials and supplies for WIC Team Members. The position will maintain program files, calendars, and funding-related documentation and serve as the liaison between BNPA and the State of Arizona Archives to ensure records are maintained in accordance with state and program requirements. The position will support several BNPA programs, provide facility and operational assistance, and serve as backup to Bureau teams as needed. The position may also be required to attend meetings at alternate locations and travel when necessary. This role supports BNPA’s commitment to an inclusive, diverse, and equitable workplace that reflects the communities served by ADHS.

Requirements

Rules and regulations concerning archiving for all BNPA programs by program and the State government.
State Asset maintenance and control.
General office procedures and policies.
General rules of correspondence preparation.
Performance management model and continues quality improvement methods in a public health setting.
Microsoft Office software.
Google Workspace.
Math computations and solving math problems.
Grammar and spelling to proof BNPA materials and correspondence.
Interpersonal communication.
Work with diverse groups of employees.
Multitask.
Resolve or handle conflict.
Valid AZ Driver's License
Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

High School Diploma or equivalent
Spanish speaking
skilled in Microsoft Office and/or Google Workspace
has experience with telephone customer service
administrative duties

Responsibilities

Providing Spanish and English assistance to clients contacting the State WIC Hot-line, ensuring participants have timely access to information, assistance, referrals, and appropriate WIC resources.
Manage BNPA record retentions by sorting, screening, identifying, classifying, listing, packaging, tagging, and delivering BNPA documents to the receiving official. Serving as the primary liaison between BNPA and the State of Arizona Archiving Office to ensure proper records retention and compliance with applicable requirements.
Coordinates special projects as assigned, planning, operational reports, meeting coordination, document management and the coordination / maintenance of supplies and equipment in house.
Provides facilities support to the BNPA state inventory control program; monitoring, tracking and reconciliation of all office equipment.
Provided administrative support for all the BNPA. including processing daily mail and incoming shipments.
Serve as assistant tenant coordinator, as needed.
Other duties as assigned as related to the position.

Benefits

Affordable medical and dental insurance plans
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
10 paid holidays per year
Wellness program and plans
Life insurance
Short/long-term disability insurance
Defined retirement plan
Award winning infant at work program
Credit union membership
Transit subsidy
ADHS Student Assistance Pilot Program