Operations Program Control Advisor

marineatla•North Sydney, NS

3d•Onsite

About The Position

Marine Atlantic is currently looking for an Operations Program Control Advisor to work with our Operations Department located in North Sydney, NS. Marine Atlantic is committed to a diverse, equitable and inclusive workplace. Preference may be given to members of the following equity deserving groups: women, Indigenous Peoples, persons with disabilities, visible minorities and 2SLGBTQIA+ community members. If you are a member of one or more of these groups, please state to which group(s) you identify in your application. The Operations Department is the largest department within Marine Atlantic and includes the major functional areas of Fleet Operations, Terminal Operations and Asset Management. The focus of the Operations Department is to provide safe and reliable service for all of Marine Atlantic’s customers. The Operations Program function is responsible for ensuring the successful delivery of Operations Department initiatives utilizing best practices and formalized project management methodologies. Reporting to the Operations Program Manager, the Operations Program Control Advisor is responsible for drafting, implementing and maintaining policies and procedures for project controls for the office and ensures that the office has the most up to date information for its Projects so that they can be managed efficiently and effectively. This position monitors and provides oversight for the financials for projects that are executed by internal or external resources. This position also assists in development of business cases to support and maintaining strategic initiatives, long term capital plans and strategies for the Department.

Requirements

Bachelor Business Administration or Bachelor Business Communications Degree (Intermediate Level Accounting Theory) from a recognized educational institution.
A minimum of 5 years’ experience in Accounting Analysis in a project environment.
A combination of equivalent education, job-related training, and work experience in a related position.
Project Management Professional (PMP) Certification or be committed to obtaining a PMP certification within two years.
Experience working with and/or administering r-form contract administration software
Superior organizational skills and time management skills with a demonstrated ability to organize, prioritize, and multi-task.
Strong attention to detail.
Superior communication skills, both written and verbal.
Ability to work in a team environment and independently
Proficient use of Project Management software as well as Microsoft Office (Excel, Word, Power Point, Outlook).

Nice To Haves

Master’s in Business Administration.
Chartered Professional Accountant (CPA) or working towards your CPA designation.
Experience with Canadian Construction Document Committee (CCDC) – construction contracts.

Responsibilities

Prepares reports on program budgets and spending profile.
Monitors project contingency, reviews project progress and requirements.
Analyzes monthly financial statements against approved budgets and baselines.
Creates reports in consultation with the project team to illustrate budget schedules, cash flow, percentage complete and actual spend.
Provides oversight for the Operation Program expenditures including the Purchase Order/Requisition process and ensuring invoices are reconciled and processed for payment in a timely manner.
Monitors the consultants and project contractors monthly spend and generates the monthly accruals for Finance.
Maintains capital documentation for all Operations Program capital projects in adherence to Corporate policy.
Participates in the development of short term and long term Capital Plan for the Operations Department.
Works with the Labour Relations and Communication departments in the development of business case, communications and project impact analysis on operational and staffing issues related to projects.
Participates in the monthly review of the annual Capital Plan and report budget change requests to Finance for review at the monthly Capital Committee meeting.
Prepares the Operations Program monthly and year end accruals.
Maintains the Department’s overhead account and the quarterly allocation.
Maintains the Operations Department’s risk register.
Works diligently, to promote a physically and psychologically safe working environment, that is diverse, accessible, inclusive and equitable.
Assists in the accomplishment of company objectives by performing other related duties as required.