Operations & Procurement Specialist (Business Services Professional)

University of Colorado•Colorado Springs, CO

1d•$56,995 - $72,498•Hybrid

About The Position

This role is a fantastic opportunity for individuals who thrive in dynamic, multi-faceted environments and enjoy making significant contributions to the smooth operation of a department. By providing comprehensive office support, you will be the backbone of our team, ensuring that everything from procurement and travel coordination to office operations runs seamlessly. This position is critical to the efficiency and communication within the department, supporting both the everyday administrative tasks and the more specialized needs of our administration, researchers, and faculty. You will be directly involved in high-impact projects, such as coordinating the purchase of scientific equipment, and supporting the department’s internship programs. Every day will bring new challenges and opportunities to engage with a variety of tasks, from assisting the department chair with travel arrangements to facilitating bi-monthly faculty meetings. This role is perfect for someone who wants to be at the heart of departmental operations, making a tangible difference in the day-to-day and long-term success of our academic and research missions.

Requirements

Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution and 1 year of professional-level experience in business administration, procurement, office operations, travel coordination, financial transaction support, program coordination, or other operational support directly related to the work assignment.
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Strong organizational skills.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Ability to independently establish work priorities, follow through, and meet established deadlines.
Strong knowledge of Microsoft Office Suite, particularly Excel, Word, and Outlook.
Knowledge of procurement processes.

Nice To Haves

Experience in office administration or management within an academic or research setting.
Experience with University systems, including Concur, Marketplace, HCM, EMS, etc.
Experience with Mac OS and Zoom.
Experience with web development tools (Sitefinity) and content management systems.

Responsibilities

Provide general office support for all department members, including mail coordination, phone list creation, office supply management, printer services training and support, and oversight of shared spaces.
Collect and record monthly personnel time data and produce bi-annual audit reports.
Manage the department’s internship programs including applications, travel arrangements, intern communications, and all coordination related to the programs.
Serve as a backup approver for university conference room scheduling and communicate scheduling information.
Handle all procurement transactions for the department, including purchase orders, PCard purchases, travel and other reimbursements.
Assist with new Marketplace requests, including large equipment orders and coordinate with the Director on invoice processing, receiving, and resolving discrepancies.
Support the Chair, Director, and department committees with calendaring, travel arrangements, and expense reconciliation.