Operations Officer (Governance)

World Bank Group•Washington, DC

2d•Onsite

About The Position

The World Bank Group is a unique global partnership of five institutions driven by a bold vision to create a world free of poverty on a livable planet. As one of the largest sources of funding and knowledge for developing countries, we help solve the world’s greatest development challenges. The Adaptation Fund is an innovative financing mechanism set up by the Conference of Parties (COP) to the United Nations Framework Convention on Climate Change (UNFCCC), with the purpose of financing concrete climate change adaptation projects and programs in developing country Parties. The Adaptation Fund supports country-driven projects and programs, innovation, and global learning for effective adaptation. All of the Adaptation Fund’s activities are designed to build national and local adaptive capacities while reaching and engaging the most vulnerable groups, and to integrate gender consideration to provide equal opportunity to access and benefit from the Fund’s resources. They are also aimed at enhancing synergies with other sources of climate finance, while creating models that can be replicated or scaled up. The Governance and Operations Officer will primarily be responsible for managing and coordinating key aspects of the Adaptation Fund’s governance operations as it concerns Adaptation Fund board and committee meetings and reporting to the Parties to the Kyoto Protocol and Paris Agreement, and managing and coordinating key internal operations of the Secretariat, including HR and procurement processes, real estate and office space management, standardizing internal business operations, and logistics for high level engagements such as UNFCCC events. The Governance and Operations officer will also provide critical business continuity support to the Secretariat’s Finance Officer. The Governance and Operations Officer will report to Lead for the Governance and Operations team within the Adaptation Fund Secretariat.

Requirements

Master's degree in finance, international development, public policy, or a related field.
At least five years of work experience with the work of a fund.
Strong overall knowledge of the policy and legal challenges, requirements, and implications created by the institutional arrangements for a fund administratively hosted by the World Bank.
Experience with key governance processes for a board or committee or other governing body, including familiarity with the basics of board and committee governance processes and decision making, meeting preparation, and document management.
Experience with reviewing, updating, and creating time and motion analyses of business processes and developing standard operating procedures to standardize, codify and elevate the Secretariat’s internal operations.
Experience with the basics of budgeting and financial management practices.
Excellent written and spoken English.
Superior analytical, communication, and interpersonal skills.
Basic knowledge of the position of the Adaptation Fund in the international climate finance context.
Experience working with a wide range of external stakeholders, including government officials, development partners, and/or government agencies.
Ability to effectively interact with internal and external clients at all levels in a multicultural environment and to exercise judgment and discretion in dealing with sensitive matters. Ability to communicate technical information understandably and concisely to a nontechnical audience.
Excellent sense of initiative, drive for results and client orientation, coupled with strong planning and organizational skills.

Nice To Haves

Fluency in another official World Bank language, such as French

Responsibilities

Contribute to key Adaptation Fund board processes and document drafting, such as board meeting preparation timelines for the Secretariat, board and committee agenda, chair’s notes, and meeting reports, ensuring key governance products and outcomes are delivered on time.
Contribute to the drafting, editing, and completion of reports to the Parties to the Kyoto Protocol and Paris Agreement, including coordination of the process to ensure timely delivery of reports.
Provide guidance to recruitment and procurement processes within the Secretariat, as well as support the Secretariat’s engagement within its administrative framework for hosting services, including real estate and office space matters.
Participate in the logistical support for the Secretariat’s engagement with high level UNFCCC events, such as organizing main events, side events, panels, bilateral meetings, and the Fund’s physical pavilion to support engagement with partners.
Contribute to the development of standard business operating procedures for the Secretariat’s key business processes.
Serve as a critical back up to the Finance Officer to ensure key finance functions have business continuity support.
Perform other duties as required to achieve the role’s objectives.