Operations Officer - Administrative (Job #737)

Defense Acquisition Support Services•Sterling Heights, MI

14h•Onsite

About The Position

DAS Services is seeking a qualified Administrative Operations Officer to join our team in Sterling Heights, MI. The contractor shall serve as the principal advisor and consultant to the organizational unit manager and other key managers on administrative and management directives. The contractor shall communicate with all levels of staff, operating officials, and support organizations; and shall provide document preparation, review, staffing, and archival services. Analyze operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; recommend systems and procedures; and implement approved changes. The contractor shall resolve administrative problems by analyzing information, identifying alternatives, making recommendations, and communicating approved solutions. Identify functional and cross-functional requirements to maintain continuity of work operations, documenting and communicating recommended actions to management. The contractor shall identify irregularities and determine continuing needs to perform functional allocation and its interrelationships on required tasks. The contractor shall recommend resources required for each task. Research, coordinate, and provide guidance on regulations, policies, directives, and procedures. The contractor shall implement higher headquarters administrative and management directives and monitor to ensure compliance. The contractor shall perform studies and special projects in a wide variety of management and program areas, applying federal, DOD, DA, and local policies and procedures and reporting requirements. Develop, execute, and track documents and intergovernmental agreements such as Memorandums of Understanding, Memorandums of Agreement, and Memorandums for Record. Coordinate, schedule, and adjust meetings, events, and travel for organization leaders, and synchronize organization events and operations as required with key stakeholders. Facilitate meetings and calls for senior organizational leaders and provide technical support such as preparation of documents, reports, presentations, etc. Prepare, review, and transmit agendas, briefings, minutes, and calendars. Plan, coordinate and participate in systems readiness reviews, touchpoint reviews, Industry Days, and other programmatic reviews and ensure minutes and actions are captured and actioned. Respond to taskers, to include interfacing with other functional experts to obtain information; gathering, compiling and analyzing relevant information from various sources; develop and draft strategy and language, coordinate concurrences and approvals, and submit response on a timely basis. Quality check organizational documentation and briefings (format, grammar, spelling, content, etc.) prior to submission to leadership, perform final reviews of taskers, and coordinate with Public Affairs. Provide subject matter expertise at organizational staff meetings and organize and oversee Integrated Product Teams. The contractor shall package and present briefings, record actions, generate minutes and submit reports of activities.

Requirements

Active Secret Clearance
Bachelor's degree in a specialized field plus 3 years of applicable experience, or, a bachelor's degree in any field with a minimum of 5 years of specialized experience
Specialized Degree Field: Project Management, Business Management/Administration or another related field.
Specialized/applicable experience must be in the area of Project Management, Business Management/Administration or another related field.
5 cumulative years of work experience (within the last 8-year period) in planning, organizing, tracking, and reporting on projects supporting a program life-cycle management processes.
2 years’ experience supporting a Major Defense Acquisition Program (MDAP) valued in excess of 185 million dollars (ACAT I or II) using DoD 5000 weapon systems acquisition processes.
3 years' experience utilizing Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.

Nice To Haves

Experience with US Army programs

Responsibilities

Provide office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
Serve as the principal advisor and consultant to the organizational unit manager and other key managers on administrative and management directives.
Communicate with all levels of staff, operating officials, and support organizations.
Provide document preparation, review, staffing, and archival services.
Analyze operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements.
Recommend systems and procedures and implement approved changes.
Resolve administrative problems by analyzing information, identifying alternatives, making recommendations, and communicating approved solutions.
Identify functional and cross-functional requirements to maintain continuity of work operations, documenting and communicating recommended actions to management.
Identify irregularities and determine continuing needs to perform functional allocation and its interrelationships on required tasks.
Recommend resources required for each task.
Research, coordinate, and provide guidance on regulations, policies, directives, and procedures.
Implement higher headquarters administrative and management directives and monitor to ensure compliance.
Perform studies and special projects in a wide variety of management and program areas, applying federal, DOD, DA, and local policies and procedures and reporting requirements.
Develop, execute, and track documents and intergovernmental agreements such as Memorandums of Understanding, Memorandums of Agreement, and Memorandums for Record.
Coordinate, schedule, and adjust meetings, events, and travel for organization leaders.
Synchronize organization events and operations as required with key stakeholders.
Facilitate meetings and calls for senior organizational leaders and provide technical support such as preparation of documents, reports, presentations, etc.
Prepare, review, and transmit agendas, briefings, minutes, and calendars.
Plan, coordinate and participate in systems readiness reviews, touchpoint reviews, Industry Days, and other programmatic reviews and ensure minutes and actions are captured and actioned.
Respond to taskers, to include interfacing with other functional experts to obtain information; gathering, compiling and analyzing relevant information from various sources; develop and draft strategy and language, coordinate concurrences and approvals, and submit response on a timely basis.
Quality check organizational documentation and briefings (format, grammar, spelling, content, etc.) prior to submission to leadership.
Perform final reviews of taskers, and coordinate with Public Affairs.
Provide subject matter expertise at organizational staff meetings.
Organize and oversee Integrated Product Teams.
Package and present briefings, record actions, generate minutes and submit reports of activities.