Operations & Office Administrator

Advanced Medical Solutions•Yellowknife, NT

22d•Onsite

About The Position

Be part of something bigger in the North. At Advanced Medical Solutions, we don’t just support healthcare — we deliver critical services to communities across Northern Canada. From air ambulance to community paramedicine, our work matters, and so do the people behind it. We’re looking for someone who thrives in a hands-on, fast-moving environment to join our Yellowknife headquarters and support both office operations and frontline logistics. This is a role for someone who enjoys variety, takes initiative, and wants to be part of a team that keeps things running. About us Advanced Medical Solutions is a leading provider of emergency medical transportation and healthcare services, specializing in air and ground ambulance operations across remote and industrial regions. As part of a global organization, we are committed to delivering exceptional patient care and operational excellence in challenging environments. About the Role This is a full-time, in-person role (37.5 hours/week) based at our Yellowknife headquarters near the airport. We’re also open to flexibility in scheduling for the right candidate. If you’re looking for something slightly reduced or structured differently, we’re happy to have that conversation — there is plenty of meaningful work to shape this role. What You’ll Be Doing This role blends office administration, operations support, and hands-on coordination. No two days will look the same. You’ll be responsible for:

Requirements

1–3 years of experience in administration, operations, or a similar role
Strong organizational and time management skills
Comfort using Microsoft Office (Outlook, Excel, Word)
A valid driver’s license (required)
A willingness to jump in and help wherever needed

Nice To Haves

experience in logistics, healthcare, or operational environments

Responsibilities

Managing day-to-day administrative tasks (filing, data entry, reports, organizing records)
Keeping the office clean, organized, stocked, and ready for staff and visitors
Greeting visitors and supporting meetings and in-office coordination
Coordinating safety meetings and maintaining safety documentation
Collecting and tracking inspections across AMS locations
Supporting mask fit testing (training provided)
Assisting with onboarding logistics, uniforms, and orientation support
Helping coordinate equipment, supplies, and operational readiness
Supporting day-to-day operational needs as they arise
Coordinating vehicle maintenance and supporting fleet logistics
Running errands, including airport pickups, supply runs, and general support
Supporting crew housing (stocking, checks, and coordination)
Assisting with light facility upkeep, including snow and ice management in winter (training provided)