OPERATIONS & MGMT CONSULTANT MANAGER - 48004267

State of Florida•Tallahassee, FL

9d•$55,000 - $60,000

About The Position

This is intermediate-level managerial, administrative, and consultative work relating to the Division of Vocational Rehabilitations facilities management. Moderate decision-making is required under limited supervision. This position supervises the daily operations of the Facilities Section. This work involves identifying potential problems and resolving operational and managerial issues in coordination with the Division Senior Leadership, the Area Leadership Teams and administrative staff to resolve issues and problems. The position provides information, consultation, and technical assistance to all levels of VR staff concerning facilities administrative policies, rules, and regulations. Recommends revisions to policies and procedures to achieve goals and objectives or resolve operational problems. The position monitors, analyzes, plans, provides technical assistance and training. Recommends resolution of problems concerning facilities management and administrative issues. Monitors facilities management related administrative activities to ensure compliance with policies, rules, and regulations, and investigates, assesses and analyzes job-related problems. Confidentiality is a requirement for the position. ADA Certification is a requirement for this position. This position spends the majority of their time communicating with, motivating, training, and evaluating employees, and planning and directing employees’ work, and has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action, including all employees serving as supervisors, administrators, and directors in accordance with Section 110.205(2)(w), Florida Statutes. This position communicates with and motivates staff, and provides and/or coordinates training, and directs the work of subordinates. In addition, the employee must complete timely performance appraisals, develop timely and accurate work plans, and timely approve monthly timesheets, and attendance and leave requests for each position under direct report. The position has authority to make hiring recommendations, as well as disciplinary recommendations.

Requirements

Knowledge of: Basic management principles and practices
Knowledge of: Standard business practices and procedures
Knowledge of: Methods of data collection and analysis
Knowledge of: Relevant statutes and administrative rules
Skills include: Analyzing and interpreting data
skills include: analyzing policy and procedures
skills include: decision-making techniques in evaluating, planning or integrating analysis of data to formulate solutions, strategies, policies or recommendations of a specialized or technical nature
skills include: strong analytical skills
skills include: communication skills
skills include: convey complex concepts
Ability to: Supervise people
Ability to: Work independently, performing a full range of assignments under limited supervision
Ability to: Communicate effectively, understand and use business vocabulary to perform standard operating procedures
Ability to: Understand basic arithmetic to perform standard operating procedures
Ability to: Prepare documents and reports using standard business formats
Ability to: Create fiscal, purchasing, and statistical reports
Ability to: Plan, organize and coordinate work activities
Ability to: Follow up on work in process to ensure timely reply or action
Ability to: Work from general instructions to adapt and apply knowledge in a variety of complex situations
Ability to: Accurately apply relevant statutes and administrative rules
Ability to: conduct monitoring and auditing activities
Ability to: provide analysis, consultation, and policy guidance
Ability to: recommend solutions to problems of a specialized or general nature
Ability to: conduct complex negotiations
Ability to: Direct purchasing, property control, and maintenance activities of a state agency
Ability to: Establish and maintain effective working relationships with others

Responsibilities

Communicating with, motivating, providing or coordinating training, and directing the work of subordinates
Completing timely performance appraisals, developing timely and accurate work plans, and timely approving monthly attendance and leave for each subordinate position
Approving timesheets in the People First system by the 5th business day of the following month
Coordinating leasing of office space for the Division’s field offices
Coordinating facilities management and general administrative activities
General office maintenance/housekeeping
Ensuring that ADA accessibility guidelines are met in the development of new space
Completing ADA assessments and corrective action plans as required
Serving as a member of the Division’s Emergency Preparedness and Response team.
Managing the Division’s staff information in the Everbridge system
Coordinating and preparing offices for closure
Notifying employees of office closures
Coordinating remediation of office damage
Restoration of operations
Monitoring post-event issues
Serving as the lead Safety Officer for the field offices concerning:
Employee safety
Reviewing, assessing, and completing corrective actions regarding safety issues
Serving as the liaison with the Division/Department's Purchasing Office
Monitors the seven VR Areas’ field offices operating spending plans
Coordinates facilities related purchasing
Analyzes encumbrances, and makes recommendations regarding expenditures
Ensures that expenditures are made from the appropriate purchasing categories
Tracks and reports each field offices’ facilities-related expenses to the Budget Section
Monitors facilities related purchasing activities using My Florida Marketplace (MFMP)
Troubleshoots MFMP reports, expenditures, and vendor payments in MFMP
Coordinates purchasing insurance for equipment and state property
Coordinates purchasing or leasing new office equipment
Coordinating property control, and surplus property in coordination with the appropriate entities
Performing related work as required

Benefits

State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out of pocket contributions; state pays 80% of premium.
Employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan with a required 3% employment contribution.
Life Insurance – State pays premium for $25,000 basic term life insurance for full time employee
Additional supplemental insurances are available such as dental, vision, etc.
Tax Deferred Medical and Child Care Reimbursement Accounts available
Take part in the tuition fee waiver program within the state university and community college systems (accepted by major Florida colleges/universities)
Student Loan Forgiveness Program (Eligibility required)
Maternity and Parental Leave Benefits
Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
Sick Leave -. Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.