Operations Manager - Simcoe County, CAF - Fanshawe

Fanshawe Toronto@ILAC • London, ON

1d • CA$91,902 - CA$131,070 • Onsite

About The Position

Reporting to the Project’s Senior Leader, the Operations Manager is responsible for the administrative operations of the project as it pertains to development, planning and maintaining budgets, resource allocation and facilities planning in support of the academic learning environment. The incumbent manages financial information including budgets, inter-departmental adjustments, project proposal costing and the processes and documentation critical to audited projects, operations and policy compliance. The incumbent provides leadership, direction and guidance to support staff to optimize performance. The College is committed to the safety and well-being of all staff, students, and visitors. In order to achieve this objective, managers are required to be active in health and safety and incident prevention by establishing and adhering to procedures and safe work practices as required by the corporate health and safety management system, and in accordance with relevant Health and Safety legislation and regulations.

Requirements

• Post-secondary 2-year diploma/Degree in related discipline such as Business, Finance, Accounting
• Minimum 7 years' skills and experience in budget planning, forecasting, proposal writing, and resource allocation.
• An equivalent combination of education and experience may be considered
• Supervisory experience with strong leadership ability
• Excellent problem-solving, customer service and communication skills
• Strong leadership and budget planning abilities, forecasting and resource allocation
• Excellent interpersonal, communication, analytical and problem-solving skills
• Ability to lead and motivate a work team and be a team player
• Ability to manage several projects concurrently while meeting deadlines effectively
• Ability to plan and lead change Customer service oriented

Responsibilities

• Develops and monitors, with the Executive Director, capital and operating budgets of the project to ensure fiscal responsibility.
• Manages and monitors financial activity including: decision packages, budget forecasts, variance analysis, problem identification and recommendations.
• Manages audited project budgets with external revenue sources and provides financial analysis and recommendations to the Executive Director on financial matters (e.g. costing models).
• Ensures the efficient and effective use of fiscal and physical resources within the project through the coordination and consolidation of budget requests and maintaining an inventory of fixed assets.
• Prepares reports, spreadsheets, databases and informational documents to assist in program development/reviews, proposal submissions, fee negotiation, donations, and/or resource planning.
• Participates in facilities planning.
• Analyzes and makes recommendations regarding operational equipment and/or renovations for the most effective co-ordination and deployment of the physical facilities and equipment required to support all areas within the project.
• Improves operational systems, processes and policies to support the College’s mission, vision and values.
• Coordinates improvements between operational functions to increase the effectiveness and efficiency of operations.
• Provides advice to the Executive Director on matters related to accounting, tax and insurance questions.
• Provides the cohesive link for the College’s Financial Systems, Human Resources Systems and Student Information Systems and ensures that these systems are integrated within the project.
• Monitors administrative procedures to ensure the efficient operation of the project.
• Collaborates with other Operations Managers to develop cross-College consistency and efficiency of common administrative processes.
• Ensures compliance with relevant legislation, Collective Agreements, Terms & Conditions of Employment, policies & procedures.
• Schedules, conducts and reports on Health and Safety zone inspections for the project’s dedicated College spaces.
• Ensures the completion of any funder interim and/or final reporting for the project.
• Prepares data submissions for internal and external reporting requests.
• Provides leadership, direction and guidance to support staff.
• Builds professional capacity of staff and maintains a high level of staff performance by recruiting, selecting, developing mentoring/coaching, workflow/goal setting, and on-going performance management and evaluation.
• Ensures that the operational assignments of teams are carried out consistently with College policies and procedures.
• Analyzes and makes recommendations regarding labour relations issues.
• Analyzes and makes recommendations for the most effective co-ordination and deployment of human resources required to support all areas within the project.
• Sets service standards and ensures quality customer service is provided in the project.
• Participates on special projects and events to support the College.
• Develops and/ or leads any projects or initiatives specific to the project as assigned by the Executive Director.
• Participates in College wide activities and committees.
• Other duties as assigned

Benefits

• Comprehensive Pension & Benefits
• Join a defined-benefit pension plan (through the CAAT Pension Plan) that delivers predictable lifetime retirement income, plus dental, disability, travel insurance and extended health coverage.
• Vacation: Enjoy paid time off and benefit from a scheduled holiday closure that offers additional rest and time with family during the winter season
• Tuition & Professional Development: Continue your learning journey — eligible employees and their dependents can take select Fanshawe programs or courses at a reduced cost
• Inclusive, Meaningful Campus environment: Work alongside passionate colleagues in an inclusive culture that values diversity, drives student success, and connects you to the local community and campus life.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree