Operations Manager (25-26 SY)

Challenge Preparatory Charter School•Queens, NY

22h•Onsite

About The Position

At Challenge Prep, the Operations Managers (OM) are one of the first points of contact for parents, visitors, community members, and other external parties. The OM warmly, courteously, and effectively interacts with all parties to ensure their experience at Challenge Prep is consistently positive. The OM plays an integral role in the school’s Operations Team and fulfills a range of administrative duties. The OM position is integral to the success of this mission, as they will ensure our staff and our scholars have everything they need – from materials and supplies to an efficient and high-functioning work environment – to maximize student achievement. The OM is responsible for supporting school-based staff with operational information systems, maintaining and analyzing operational data, managing student recruitment and enrollment, supporting and managing special projects, and coordinating any academic or operational purchasing. The mission of the school’s Operations Team is to make teaching better and easier by directly supporting the academic program. The OM will implement and manage clear systems, revising them as necessary or needed, so that Challenge Prep runs smoothly on a day-to-day basis. They will work to ensure all staff can focus on students rather than materials, supplies, etc. They will oversee and optimize the school’s purchasing, inventory, facilities, and technology environment and will ensure Challenge Prep is a beautiful, seamless, and high-functioning learning environment. The OM will also be responsible for managing the school nutrition program, student and staff event planning, as well as the student transportation system. There is an OM for each grade span (i.e., K-5, 6-8, and 9-12). The OMs all report to the Director of Finance, HR & Operations.

Requirements

Associate degree required, Bachelor's degree preferred
2+ years experience working in a Charter School
Strong verbal and written communicator
Experience with Google Suite, ATS, Power School
Team leadership
Hold an FDNY Fire Guard Certificate of Fitness

Responsibilities

Be responsible for purchasing, inventory, and financial management
Oversee the approval process, staff communication, and documentation associated with the purchasing of school materials, uniforms, equipment, etc.
Work with the Director of Finance, HR & Operations to track school expenses against the annual budget and forecast future spending needs
Maximize resources by negotiating and diligently researching pricing on school purchases
Create and oversee detailed inventory systems to ensure the school always has the materials necessary to function without downtime
Relentlessly oversee and maintain the school’s physical condition
Ensure that all spaces are neat, organized, beautiful, and optimized for their designated use
Work closely and seamlessly with the school’s custodial team
Maintain all classroom and shared-space technology (projectors, copiers, etc.) to make teaching better and easier for all staff
Ensure fidelity of the PowerSchool student information system
Support in ensuring that ATS and state-level data systems are up-to-date and accurate
Manage student recruiting and enrollment under the guidance of the Director of Finance, HR & Operations
Help to continually improve school operations systems and procedures, and lead or support with special projects in this area
Oversee school nutrition program, including coordination and distribution of breakfast, lunch, and snack, as well as all compliance and reporting requirements
Partner with the custodial team to ensure the garbage compost is being executed as per the NYC Department of Sanitation guidelines
Assist teammates in planning and executing all student and family events, including family conferences, field trips, etc.
Manage shared space reservations and calendars
Help execute arrival, lunch, dismissal, transportation, and other whole school systems (specific duties will vary by campus)
Create and maintain teacher-friendly systems for photocopy and poster creation
Create a welcoming main office environment for families by providing top-notch customer service
Serve as the primary point of contact for staff and student technology
Flexibility to work evenings and weekends as needed
Additional support at the request of the Director of HR, Finance, and Operations
Potentially manage associate-level operations team members