Mgr, Building Services

Vanderbilt University•Nashville, TN

16h•Onsite

About The Position

The Operations Manager position directs the institutional housekeeping program for buildings serviced by either the 1st, 2nd, or 3rd shift teams. This role oversees 149 buildings with approximately 6,461,727 square feet of cleanable space, broken out into 5 zones with differing types of building usage. The position provides supervision, management, and technical support to up to 5 custodial supervisors and an average of approximately 80 front-line staff. The goal is to ensure compliance with university cleaning standards, sustainable cleaning practices, safe workplace practices, and applicable regulatory codes to maintain a clean and safe environment for students, faculty, and staff. Facilities Maintenance & Operations at Vanderbilt University manages over $100 million in annual operating expenses and supports 400+ employees. Within this division, Campus Services is responsible for providing housekeeping, groundskeeping, and other ancillary services across 6 million square feet of academic, residential, recreational, and administrative space.

Requirements

High school diploma or GED is required.
5 years of supervisory or management experience leading a team of at least twenty personnel is required.
A valid Driver License is required; must have and maintain a valid driver's license and a satisfactory driving record.
Strong organization, communication and interpersonal skills, relevant technical and functional expertise, leadership, and personal effectiveness.
Excellent reading, writing and speaking skills.
Holds team members accountable for meeting unit goals and expectations.
Addresses conflicts and issues promptly.
Publicly recognizes and appreciates team achievements.
Provides constructive feedback privately, focusing on improvement and future success.
Communicates a clear vision for the team and sets explicit expectations for outcomes.
Offers clear, consistent guidance and direction to support staff performance.
Multitask management, quality assurance and customer relations skills are essential for this position.
Basic knowledge and working skills of MS Word, Excel, and Power Point.

Nice To Haves

Bachelor’s degree is preferred.
Knowledge of Oracle, AIM and Kronos is preferred.

Responsibilities

Review and monitor all shift work order requirements and maintain work order status through AiM, an automated work management system.
Assign responsibilities to Supervisors ensuring accountability and timely execution.
Supervise night shift and specialty custodial operations, ensuring seamless coverage and consistent service quality.
Supervise and monitor the quality control program for all campus buildings.
Assign and supervise the weekly building quality control program for all assigned buildings under your shift responsibility.
Inspect one building per supervisor each week for a minimum of APPA level 2.5 inspection, subject to change at leadership discretion.
Supervise standards for building maintenance, repairs, and improvements for adherence to university cleanliness and operational standards.
Supervise day-to-day administrative functions, including recruitment, disciplinary procedures, terminations, FMLA, accommodations, and legal proceedings.
Monitor time and attendance transactions through an automated time keeping system; administer the union contract within area of responsibility.
Review and monitor vacancy levels of assigned custodial team.
Supervise the custodial routine program ensuring detailed, accurate information, timely distribution and training of information.
Supervise logistics for the department, including procurement and distribution of supplies, equipment lifecycle management, maintenance programs, and inventory control.
Evaluate building maintenance, repairs, and improvements for adherence to university cleanliness and operational standards.
Supervise the utilization and understanding of the Assetworks AiM work management system and ensure proper completion of work orders, monitor work progress and hold users accountable for accuracy of information.
Supervise the campus-wide floor care program, ensuring all flooring types are maintained according to best practices.
Ensure timely response to an initial call for emergency of all facilities water incidents and reporting in a timely manner.
Coordinate the Vanderbilt University summer maintenance program for housekeeping, which includes all floor care, window cleaning, blind cleaning and detailed cleaning of dormitories and academic buildings as assigned and managed by the Sr. Operations Manager.
Coordinate the summer housing room turnover cleaning program.
Coordinate the summer conference and events room turnover cleaning program.
Coordinate the winter inclement weather program for coordinated pre incident preparedness, incident management, incident communication and monitoring of the event.
Work closely with university schools and departments to monitor custodial services requirements and performance and responds quickly to correct custodial quality and services delivery concerns.
Be a primary point of contact with an assigned university key customer(s) as deemed appropriate by Sr. Operations Manager.
Coordinate the custodial KPI program.
Coordinate the custodial customer satisfaction (Cstat) program.
Collaborate with departmental partners as deemed appropriate.
Liaise with custodial leadership.
Ensure full compliance with departmental policies, procedures, rules, contract guidelines, and applicable regulatory requirements.
Hold regular team communication events to foster employee engagement, understanding and open dialogue amongst the team.
Supervise and monitor the custodial training compliance program.
Ensure compliance with health and safety standards.
Foster a positive and inclusive work environment that promotes accountability and collaboration.
Coach and provide professional development for direct report supervisors.
Monitor expenditures against budget; prepare necessary documentation for managerial review/approval, tabulate budgetary data, calculate figures, and check for accuracy.
Manage and oversee custodial product ordering in accordance with established budgets and guidelines.
Review and monitor operational overtime requirements of the department.
Assist senior management team with establishing and maintaining the internal process for tracking purchase requests, vendor requests, and various programs.
Maintain proficiency with VU operating systems: Concur, Oracle, AiM, ReADY, Kronos, and others.