Operations Manager: Legal & Strategic Communications

Barnard College•New York City, NY

1d•Onsite

About The Position

Barnard College seeks a proactive, professional, and organized individual to provide administrative support to two offices of the College: the Office of the General Counsel and the Office for Strategic Communications and Government Relations. This position equally supports both offices. Equal time is allocated to each office per a structured weekly schedule. The successful candidate will thrive in a fast-paced, mission-driven environment and will demonstrate a commitment to excellence, confidentiality, and service.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
Minimum of 5 years of administrative experience, preferably in a higher education, legal, communications, or government environment.
Demonstrated ability to handle confidential information with discretion.
Excellent organizational and time management skills.
Strong verbal and written communication skills.
High proficiency in Google Workspace, Microsoft Office Suite (Word, Excel, PowerPoint) and digital collaboration tools (e.g., Zoom, Google Workspace).
Ability to work independently, take initiative, as well as collaborate across departments.
Quick learner with strong attention to detail.

Nice To Haves

Proficiency or expertise using Workday systems.
Experience supporting senior executives in legal, public affairs, or higher education contexts.
Comfort and diplomacy in interfacing with high-level external stakeholders and government officials.
Paralegal experience.
Notary license.

Responsibilities

Serve as the primary point of contact for both Offices, handling inquiries with professionalism and discretion.
Draft, edit, and proofread correspondence, reports, presentations, and other documents.
Coordinate logistics for meetings, including preparing agendas, taking minutes, and following up on action items.
Manage complex calendars, including scheduling internal and external meetings, travel arrangements, and event coordination.
Maintain centralized organized filing systems (digital and paper), ensuring easy access and confidentiality.
Leverage technology to facilitate smooth and efficient operations of both offices.
Manage subscriptions and paid accounts
Compile and track press clippings
Manage special projects and other duties as assigned
Support day-to-day operations of both Offices, including procurement of supplies, expense reporting, invoice tracking and budget tracking.
Prepare legal documents, monitor court dockets, and perform other paralegal tasks under the supervision of an attorney.
Print and organize documents for each department.
Liaise with internal departments and external stakeholders on behalf of each office.
Support initiatives across offices, including legal affairs, communications, public affairs, and government relations.
Track timelines and deliverables for ongoing projects and affirmatively provide regular updates to the Offices.