Operations Finance Coordinator (Part Time)

Magnopus•Los Angeles, CA

15h

About The Position

We’re currently searching for an experienced Operations Finance Coordinator to join our ranks and continue our tradition of success. This role is a key component of the studio operations team and will assist in the day-to-day operation of our PSA tool. This includes maintaining project setups, resource scheduling data, and ensuring accuracy of financial inputs. Candidates will have excellent attention to detail, communication and organizational skills. This position is currently budgeted for 28 hours a week.

Requirements

1-3 years of experience in Production Accounting, Operations Finance, or a similar administrative role within a creative or studio environment.
Proficient in Microsoft Excel and Google Sheets and the ability to learn new systems quickly.
Experience with Projector or similar resource management/accounting software (e.g., Smart Accounting, PSL, Great Plains) is required.
Strong written and verbal communication skills that support clear collaboration across different levels of the organization.

Nice To Haves

Specific experience with Projector PSA is highly valued

Responsibilities

Oversee the weekly timesheet workflow, tracking submissions and coordinating with leads to secure necessary approvals and sign-offs.
Execute detail-oriented data entry for project financials and resource tracking, ensuring our ledgers and tracking sheets remain up-to-date and accurate.
Run established reports and learn to create customized reports based on evolving business needs.
Maintain and create clear and consistent documentation that follows established style guidelines under the guidance of subject matter experts.
Coordinate with other teams to procure necessary approvals and ensure seamless information flow between the production, operations and finance departments.
Support vendor set-up, payment processing, and allocations.
Assist with reviewing and coding invoices to ensure accurate tracking against project budgets.