Operations & Finance Assistant

Frontier Schools•Kansas City, MO

4d•Hybrid

About The Position

Frontier Schools is currently seeking candidates for an Operations & Finance Assistant. This role is responsible for assisting the Operations & Finance Manager (OFM) and School Principal with assigned responsibilities to ensure that Frontier Schools meet or exceed State Standards by implementing the policies, regulations, and procedures of the School Board. The position is full-time, non-exempt, and follows an 11-month calendar (Calendar 2).

Requirements

High School Diploma or G.E.D.
Ability to communicate effectively in both written and oral forms with all levels of management and the public.
Ability to establish and maintain effective working relationships both internal and external to the district.
Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
Ability to analyze given data.
Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills.

Nice To Haves

Bachelor’s Degree from an accredited college or university is preferred.
Minimum of 2 years in related field experience is preferred.

Responsibilities

Maintenance and upkeep of the school building.
Purchase materials and supplies for the school.
Collect and organize ready-to-pay invoices and PO’s with required supporting documents.
Assist with child nutrition programs/after school snacks and their implementation according to rules and regulations.
Collect Lunch money if necessary.
Maintain valid building permits, including alarm, elevator, and fire inspections.
Gather quotes for building improvements.
Ensure timely completion of work orders from OFM’s, school principals, and administrative office for building and ground maintenance and construction work.
Regularly review assignment of job priorities and work orders with contracted companies.
Keep and report to OFM the accurate record of materials ordered or readily available.
Appropriately requisition district expenditures for building and ground maintenance and repair work.
Help with the implementation of an effective program for upgrading district facilities.
Be familiar with the financial procedures and policies manual, help to correct compliance issues before delegating to central office.
Effectively and efficiently use the accounting software (Web Link).
Ensure that the campus works with vendors that provide the most competitive pricing for commonly purchased items, and the best value is obtained.
Ensuring that the vendors are paid in a timely manner.
Maintaining current agreements for all contracted services.
Following bidding process as necessary.
Be responsible for the submission of the collected funds to OFM.
Assist with uniform purchasing, counting, sale, and keeping accurate inventory.
Ensure timely completion of work orders from School Principals and Central office personnel for finance-related work.
Make sure that an accurate record of financial transactions is kept orderly and readily available for review in soft and hard copy format contemporarily.
Responsible for sorting, distributing, and submitting receipts-invoices to OFM on a scheduled day.
Work directly with the OFM and/or school secretary to adequately achieve the finance department's goals and objectives.
Prepare Fundraising materials (e.g., reconciliation, reports analyses, collect revenue in compliance with accounting procedures, etc.) for the purpose of documenting activities, making presentations, and/or providing supporting materials for requested actions.
Performs other job-related duties as assigned.
Oversees child nutrition programs at the district level and ensures that they are implemented according to regulations at the campuses (if hired at Central Office).
Oversees timely and accurately processing of free/reduced lunch applications (if hired at Central Office).
Assists in managing Department of Elementary and Secondary Education (DESE) submissions for child nutrition, student health, transportation, purchasing, budgeting, accounting, reimbursements, federal programs, etc. (if hired at Central Office).
Performs other job-related duties as assigned (if hired at Central Office).