OPERATIONS FIELD SPECIALIST

Trilogy Medwaste•Orlando, FL

12h•$21 - $25•Onsite

About The Position

The Dispatcher / Field Operations Specialist is responsible for dispatching and coordinating daily transportation routes to ensure customers receive prompt, safe, and efficient service. This position is the primary communication link between drivers, customers, sales, customer service, and operations, and owns route dispatching, scheduling, regulatory compliance, and administrative functions. The Dispatcher monitors daily route performance, resolves service issues, maintains accurate documentation, and supports operational excellence by ensuring all routes are completed efficiently and in compliance with company policies and Department of Transportation (DOT) regulations.

Requirements

High School Diploma or GED required
2+ years of dispatching or route scheduling experience required
Strong knowledge of route planning, dispatching, and transportation operations.
Ability to read maps and utilize GPS and routing software.
Proficiency with Microsoft Office and Windows applications; experience with dispatch/routing software required
Excellent verbal, written, and telephone communication skills.
Strong organizational and multitasking abilities in a fast-paced environment.
Ability to prioritize workload and manage multiple assignments simultaneously.
Excellent problem-solving and analytical skills.
Strong customer service skills with a professional demeanor.
Ability to work independently while collaborating effectively with multiple departments.
Must have a current, valid driver's license
Able to be insurable under our company's liability insurance policy

Nice To Haves

some college preferred
Experience dispatching drivers/routes in transportation, logistics, waste, or a related field strongly preferred
waste industry experience a plus
Familiarity with DOT Hours of Service regulations preferred
Navusoft experience a plus, training provided
Bilingual (English/Spanish) preferred

Responsibilities

Dispatch daily work orders to drivers using Navusoft, GPS systems, telephone, and other communication tools.
Schedule, reschedule, and coordinate daily customer service stops based on operational needs.
Route new customers and optimize existing routes to maximize efficiency and productivity.
Monitor route progress throughout the day and ensure all assigned routes are completed.
Coordinate roll-off container, compactor, and hospital RBX service schedules.
Receive and schedule customer requests for open-top containers and other specialty services.
Maintain and update route sheets, driver schedules, and dispatch records.
Maintain constant communication with drivers to ensure successful completion of scheduled stops.
Provide drivers with customer updates, revised directions, geocode corrections, service notes, and operational assistance.
Monitor driver locations through GPS and provide route adjustments as necessary.
Serve as the primary point of contact for drivers experiencing operational issues.
Ensure drivers complete required paperwork during daily check-in in accordance with DOT regulations and company policies.
Serve as backup support for designated administrative and operational personnel when required.
Receive and respond professionally to incoming calls from customers, Customer Service, Sales, and Operations.
Notify customers regarding scheduled services, route changes, missed stops, holiday schedule adjustments, and service delays.
Resolve customer concerns involving pickups, deliveries, scheduling conflicts, and missed services.
Work collaboratively with customers, drivers, sales representatives, program managers, and internal departments to ensure customer satisfaction.
Complete customer service requests and operational tasks assigned by Customer Service, Corporate, and field personnel.
Post and verify completion of all scheduled stops, including SQG, LQG, Roll-Off, and other service lines.
Review, correct, and submit manifests, discrepancies, and other transportation documentation.
Organize, print, distribute, and file driver paperwork, including manifests, debrief forms, review forms, and container order forms.
Enter landfill weight tickets into tracking spreadsheets and verify landfill invoices.
Submit discrepancy reports for solid waste and recycling services.
Maintain organized records of completed routes, vehicle schedules, customer information, and dispatch documentation.
Enter operational notes into Navusoft to improve route efficiency and assist drivers.
Perform all duties safely and in compliance with company policies and all applicable local, state, and federal regulations.
Monitor driver hours in accordance with DOT Hours of Service regulations.
Assist management in maintaining quality, safety, productivity, and compliance standards.
Support employee training initiatives, (e.g. heat stress awareness, PPE, safe lifting techniques, and other safety programs).
Maintain positive working relationships with customers, drivers, management, and coworkers.
Perform other duties as assigned.