Operations & Facilities Coordinator(E)

ASM Global•Puerto Rico, TX

1d•Onsite

About The Position

Legends Global, a leader in privately managed public assembly facilities and live events, has an excellent opening for the Operations & Facilities Coordinator at The PR Convention Center. This position is responsible for planning, coordinating, and supervising operational activities related to event execution and the proper functioning of the Puerto Rico Convention Center & Antiguo Casino facilities. This position ensures that venues operations are carried out efficiently, safely, and in accordance with established service standards, guaranteeing both proper event logistics and optimal maintenance of the building’s infrastructure and systems.

Requirements

Associate degree in Business Administration, Facilities Management, Tourism, Event Management, Hospitality, or a related field. Equivalent professional experience may be considered in lieu of formal education.
Minimum of two (2) to four (4) years of experience in operations coordination, facilities management, event logistics, or related fields.
Knowledge of event logistics and operations.
Basic knowledge of facility maintenance and building systems.
Knowledge of safety protocols and facility management for public events.
Proficiency in computer applications and office software.
Excellent planning and organizational skills.
Ability to manage multiple tasks and priorities simultaneously.
Leadership and staff supervision skills.
Strong problem-solving abilities and capacity to make decisions under pressure.
Excellent interpersonal communication and customer service skills.
High level of accountability, initiative, and attention to detail.
Availability to work flexible schedules, including evenings, weekends, and holidays depending on event schedules.

Nice To Haves

Familiarity with maintenance management or event management systems (preferred).

Responsibilities

Coordinate the operational logistics of events scheduled at the PRCC, including setup, execution, and breakdown.
Monitor compliance with operational timelines related to events.
Serve as the liaison between event organizers, external vendors, and internal venue departments.
Verify that event spaces meet the specifications agreed upon with clients.
Supervise operational staff during event preparation and execution.
Coordinate services related to cleaning, security, audiovisual equipment, food and beverage, and other services required for event operations.
Address and resolve operational issues or unexpected situations during event execution.
Oversee the proper functioning of the convention center’s physical facilities.
Coordinate and follow up on preventive and corrective building maintenance programs.
Coordinate and supervise the work of contractors, suppliers, and maintenance service providers.
Conduct periodic inspections of the facilities to identify maintenance needs or improvement opportunities.
Ensure compliance with safety standards, occupational health requirements, and regulations applicable to venue operations.
Maintain records and reports related to operational incidents, maintenance, and event activities.
Collaborate with other departments in the planning and execution of events and operational projects.
Support the implementation of policies, procedures, and operational standards for the convention center.
Identify opportunities to improve operational efficiency and the use of facilities.
Assist in the logistical planning of special or large-scale events.