Operations & Executive Support Lead

Sabre Systems LLC•Patuxent River, MD

4d•Onsite

About The Position

Sabre Systems, LLC is seeking a highly organized and proactive Operations Lead to support our Digital Acquisition client at Patuxent River Naval Air Station. This individual will work directly alongside a Digital Acquisition Director, as we establish a new Department in PAE(A) and lead NAVAIR’s transformation of the acquisition lifecycle toward a model-based and digitally enabled framework. This is a dynamic, mission-driven environment where your contributions will directly support cutting-edge defense acquisition initiatives.

Requirements

Bachelor’s degree in business administration, Communications, or a related field. Masters preferred.
10 + years' experience in operations, executive support, or program management
Active Secret clearance, or willingness and ability to obtain a Secret clearance
Proficiency in Microsoft Office Suite, including Outlook, Teams, Excel, PowerPoint, and Word
Proficiency in data management and version/change control processes
Proficiency with Power Platform tools, including Power Automate, Power BI and/or other data visualization & workflow automation tools
Strong organizational skills with the ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills
Demonstrated ability to work in a fast-paced, professional environment with discretion and confidentiality

Nice To Haves

At least 5+ years of prior experience supporting government or DoD programs
Experience with SharePoint Online administration and Communication Sites
Experience with procurement, contracting or resource management
Familiarity with DoD policies & acquisition processes

Responsibilities

Lead the development and coordination of Department’s Operations and Communications team, maintaining oversight and status but delegating as appropriate.
Lead the coordination and execution of day-to-day operations and both internal and external communications activities supporting the Director, Department, senior leadership, and aligned organizational priorities.
Maintain the Digital Acquisition Center of Expertise’s (DACE’s) Network of internal and external partners, including communications and management of released guidance, status, and collaboration opportunities.
Establish priorities, deconflict competing requirements, and synchronize activities across staff, functional areas, and external stakeholders.
Coordinate senior-level meetings, executive engagements, workshops, off-sites, and organizational events from planning through execution.
Support the development and execution of the Department's strategic priorities, coordinating across the teams to ensure that leadership’s direction is translated into actionable plans, milestones, operating rhythms, and measurable outcomes.
Maintain visibility of leadership commitments, action items, suspense dates, and organizational taskers and ensure timely follow-through.
Establish and maintain operational trackers, dashboards, calendars, and reporting mechanisms to provide leadership with timely visibility into organizational activities.
Establish and maintain visibility of material procurement actions from requirement identification through completion in support of the Department’s roadmap.
Ensure material procurement documentation and records are organized, complete, and maintained.
Establish and maintain standards for site organization, content management, document repositories, permissions, navigation, and information architecture.
Oversee video-production support activities and ensure appropriate handling, organization, storage, and transfer of files.
Serve as the escalation point for complex operational issues before matters are elevated to senior leadership.
Establish and oversee organizational practices for managing digital and physical records, correspondence, briefing materials, program documentation, and institutional knowledge.