Operations Executive Assistant
About The Position
Parra Consulting Group (PCG) is seeking an Operations Executive Assistant to support Defense Intelligence Agency (DIA) Government leadership. The position supports Government leadership in a high-tempo, mission-focused environment and performs work in accordance with contract requirements, located in Charlottesville, VA. This successful candidate will be responsible for the following: DoW processes terminology Travel and theater requirements knowledge Data Management Expert handling of budgets/reports Manage time and labor Potential SAP access Higher Level document preparation and review Assist SSO with security requirements Review/track clearances/nominations Prepare SSS/MOAs/memos Update/develop SOPs Facilitate DTS travel Maintain DARTS Coordinate in/out processing/PERSTAT Schedule rooms/appointments Manage calendars Coordinate supplies Vehicle coordination (logs/reports/maintenance) Maintain files/records IIR/Storyboard cataloging/filing/tracking SAR/WAR collection/submission Disseminate to COI Collect/prepare reports/budgets Assist presentations Maintain read-aheads Prepare charts/graphs/narratives Screen/review correspondence Assist data transfer/removable media Use APACS Ensure FCG compliance Coordinate country/theater clearances/passports/visas Maintain JTFR awareness Involves travel support and office materials handling
Requirements
- TS/SCI required.
- 7 years administrative experience (min. 3 years supporting directorate-level operations).
- Demonstrated ability to manage competing priorities, maintain professionalism, and communicate effectively in a classified environment.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and the ability to learn Government systems quickly.
Nice To Haves
- Prior DIA and/or Intelligence Community experience supporting directorate-level leadership.
- Experience with Government task/action tracking, correspondence routing, and executive briefing support.
- Experience with DTS, travel coordination, and visit/support activities (as applicable).
Responsibilities
- DoW processes terminology
- Travel and theater requirements knowledge
- Data Management
- Expert handling of budgets/reports
- Manage time and labor
- Potential SAP access
- Higher Level document preparation and review
- Assist SSO with security requirements
- Review/track clearances/nominations
- Prepare SSS/MOAs/memos
- Update/develop SOPs
- Facilitate DTS travel
- Maintain DARTS
- Coordinate in/out processing/PERSTAT
- Schedule rooms/appointments
- Manage calendars
- Coordinate supplies
- Vehicle coordination (logs/reports/maintenance)
- Maintain files/records
- IIR/Storyboard cataloging/filing/tracking
- SAR/WAR collection/submission
- Disseminate to COI
- Collect/prepare reports/budgets
- Assist presentations
- Maintain read-aheads
- Prepare charts/graphs/narratives
- Screen/review correspondence
- Assist data transfer/removable media
- Use APACS
- Ensure FCG compliance
- Coordinate country/theater clearances/passports/visas
- Maintain JTFR awareness
- Involves travel support and office materials handling
Benefits
- 100% employer-paid medical/dental/vision for employees
- life and disability insurance
- a 401(k)-employer contribution
- PTO plan
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
11-50 employees
