Executive Assistant, Operations

Earthjustice•New York, NY

9h•Hybrid

About The Position

Earthjustice is the nation's leading environmental law organization. We wield the power of law and the strength of partnership to protect people's health, preserve magnificent places and wildlife, advance clean energy, and combat climate change. We are here because the Earth needs a good lawyer . Driven by a passion for justice, inclusion, partnership, and excellence, our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and maintain an inclusive environment where all staff are valued and respected. The Executive Assistant provides executive administrative support to Operations executives by managing schedules, facilitating workflow, supporting projects, meeting and event planning and coordination, and other critical administrative duties. This position anticipates information needs, proactively coordinates information flow, and contributes to the creation of effective systems. The Executive Assistant works independently with minimal direction and is adept progressing action through ambiguity; is exceptionally responsive, action-oriented, and possesses a keen eye for detail and context; handles confidential matters with sound judgment and utmost discretion; is able to quickly pivot, re-prioritize, and flex between supporting and complementing different working styles; and is an enthusiastic team player able to identify gaps and problem solve. Reporting to the Sr. Operations Leadership Team Manager, this position works a full-time schedule (37.5 hours/week). Preference will be given to candidates willing to work at least one day per week from our San Francisco, CA, or New York, NY, office, but remote candidates who are willing to travel periodically will also be considered. This is a non-supervisory position.

Requirements

Bachelor's degree or relevant experience and qualifications, such as Certified Administrative Professional (CAP), Professional Administrative Certificate of Excellence (PACE), or Certified Executive Administrative Professional (CEAP)
2+ years administrative work experience. Demonstrated experience providing executive support, managing complex schedules, and planning on and off-site meetings
Strong Microsoft Outlook calendar management experience coordinating multiple complex schedules across time zones, and exceptional proficiency using the Office365 suite
Ability to prioritize and multitask with strong attention to detail and excellent organizational skills in a fast-paced, high-volume role
Outstanding interpersonal, organizational, and verbal/written communication skills
Sound judgment and discretion with ability to handle sensitive and confidential information appropriately
Adaptability, resilience, curiosity, and openness to feedback and continuous learning
Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.

Responsibilities

Serve as primary scheduler and calendar manager for Operations executives, coordinating with stakeholders to ensure time is allocated in accordance with strategic priorities
Provide administrative and logistical support, including expense filing, travel coordination, document management, and task tracking.
Support department meetings from conception to post-meeting follow-through on action items
Provide Operations project, initiative, and communications coordination, planning, and execution
Facilitate workflow and information sharing with Operations teams and stakeholders; support internal communications within Operations and to the rest of Earthjustice
Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.