Executive Assistant, Operations
About The Position
We are seeking an Executive Assistant to support senior leaders for the Northeast Operations team based in our Boston office. The EA must be highly resourceful and enjoy working within an entrepreneurial environment that is mission and results driven and community oriented. At the same time, the candidate must be highly organized and professional, with experience interacting with senior executives and high net worth individuals, and able to carry out their duties in an independent manner. The ideal individual will have the ability to exercise good judgement and self-motivate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and balance multiple projects and tasks. The EA must be able to work under pressure, at times, to handle a variety of regional and corporate activities and confidential matters with discretion. This is a predominantly in-office role.
Requirements
- Bachelor’s degree and 4 years related experience or 6 to 10 years related experience
- Knowledge of principles and practices of business and managing personnel
- Basic research methods and techniques
- Computer applications used in general office settings, including Excel, Word, PowerPoint, database management, email and internet search engines
- Excellent written communication skills, including business writing
- Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring
- Must be able to work independently with minimum supervision, use independent judgment and leadership techniques
- Must be tactful and use discretion
- Able to work effectively as part of a team and productively maintain confidentiality of information
Nice To Haves
- Construction experience helpful, but not necessary and/or required departmental experience necessary
Responsibilities
- Perform a variety of administrative duties, such as producing reports and memos, maintaining computer database, files and performing advanced administrative tasks for top executives
- Assist in the coordination, supervision and completion of special projects, including the use of Excel and Powerpoint
- Perform duties of a highly confidential nature
- Schedule Executive travel arrangements
- Maintain Executive calendar; coordinate appointments, events and meetings
- Maintain Executive email
- Compose correspondence, reports, forms, and other documents independently
- Develop and maintain computerized spreadsheets and databases to enter information and generate reports
- Communicate effectively with others individually as well as in small and large groups
- Organize and plan work to meet deadlines
- Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, and subcontractors & clients
- Identify problems and implement or recommend solutions
- Organize, prioritize, and coordinate assignments
- Identify and analyze critical issues and recommend solutions to problems
- Interpret and apply policies and procedures within limits of authority
- Coordinate and attend management meetings, responsible for distribution of agendas, compiling of papers, minutes and document management
Benefits
- competitive salaries
- auto allowances and gas cards for certain roles
- access to market leading medical and emotional and mental health benefits
- dental, and vision insurance plans
- virtual care options for physical therapy and primary care
- generous paid time off
- 401k plan with employer match and access to expert financial resources
- company paid and voluntary life insurance
- tax deferred savings accounts
- 10 backup daycare days each year
- short- and long-term disability
- commuter benefits and more
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
1,001-5,000 employees
