Operations (Employee Scheduling) Coordinator

Flora Food Group • Olathe, KS

7d • Onsite

About The Position

We are seeking a dedicated Employee Scheduling Coordinator to oversee and manage scheduling for Union Production Employees. The successful candidate will review daily vacation requests, manage weekly vacation schedules, maintain the Indeavor Database, assess staffing levels to ensure alignment with production demands, and effectively manage planned overtime.

Requirements

• Comfortable in an administrative role and a unionized environment.
• Ability to communicate with employees in a professional manner.
• Advanced Excel skills.
• Proficiency in running reports from different systems.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and problem-solving skills.

Nice To Haves

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Familiarity with scheduling software.

Responsibilities

• Evaluate and process daily vacation requests submitted by Union Production Employees, ensuring alignment with union agreements, company policies, and staffing requirements.
• Adjust and manage weekly vacation schedules for Union Production Employees, ensuring fair distribution and adherence to union guidelines, and communicating any changes to employees.
• Maintain the Indeavor Database, including jobs, schedules, shifts, and employee qualifications, ensuring data integrity and accuracy.
• Review daily and weekly staffing levels to ensure alignment with production demands, collaborating with production management to address staffing gaps.
• Schedule planned overtime, typically two days in advance, to meet production needs, using Indeavor algorithms to fill volunteer sign-ups and making necessary adjustments.
• Identify employees requiring forced overtime, ensuring compliance with union agreements and communicating needs to managers and supervisors.
• Stay informed about union agreements and company vacation policies, ensuring all requests are handled within these frameworks and providing guidance to employees.
• Maintain accurate records of vacation requests, overtime assignments, and approvals in the HR database, and generate reports for management review.
• Run reports from various systems to analyze data related to scheduling, overtime, and employee qualifications, utilizing advanced Excel skills for data manipulation and presentation.
• Act as the primary point of contact for Union Production Employees regarding vacation inquiries, scheduling issues, and overtime questions.
• Collaborate with union representatives and department managers to address staffing needs related to scheduling and vacation plans.

Benefits

• Employer committed to diversity and inclusion.
• Equal opportunities for all.
• Recruitment based only on values, qualifications, performance, skills, behaviours, experience, and knowledge.
• Job advertisements free from unintentional bias.
• Prohibition of discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or other personal characteristics.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level