Operations Director, Patient Advocacy and Housing Services

Jewish Family Service of San Diego • San Diego, CA

8d • Onsite

About The Position

Jewish Family Service of San Diego (JFS) is seeking an Operations Director for its Patient Advocacy and Housing Services Division. This division provides county-wide patient advocacy services, housing/homeless services in Riverside and San Bernadino counties, and the Safe Parking Program in San Diego. With over 125 diverse staff members, 10 major contracts, and over 35 cost centers, the division has experienced significant growth. This newly created position will provide high-level support to the Senior Director of Patient Advocacy and Housing Services, working closely with the JFS management team, the public, funders, and government officials. Duties include composing and preparing materials, coordinating schedules, handling communications, and assisting with budgeting and fiscal management.

Requirements

• Bachelor's degree required.
• Must pass pre-employment background check.
• A minimum of 5 years’ work experience managing and administering programs with experience in budget development and management.
• Valid driver’s license, access to an automobile, insurance, and willingness to drive to offsite locations including occasional overnight travel.
• Successful track record in setting priorities, shaping processes, managing staff and systems, and developing an infrastructure that creates a stronger and more efficient organization.
• Demonstrated project management, organizational, and leadership skills.
• Exceptional written/oral communication and ability to proofread/edit sensitive documents.
• Highly proficient in Microsoft Office programs including Teams, Word, Excel, Outlook, and PowerPoint.
• Knowledge of confidentiality laws.
• Excellent interpersonal skills and positive attitude.

Nice To Haves

• Master’s degree in human services/social work/business administration or related field is preferred.

Responsibilities

• Build and maintain strong working relationships with internal departments including other programs departments, People & Culture, Finance/Accounting, Facilities, Community Impacts, and Technology Services.
• Have knowledge of divisional operations and administrative requirements and assist with contractual (Federal/State/County/City) compliance.
• Assist Directors with executing contractual audits and site visits by various government agencies to ensure agency meets or exceeds requirements.
• Coordinate all aspects of high-expenditure division purchases/leases, including vehicles, office space and furnishings, including research all permit requirements as applicable.
• Partner with the San Diego based Facilities & Business Operations team on these functions, for Palm Springs & Moreno Valley.
• Respond to major facility issues in Palm Springs and Moreno Valley, and support responding to facility issues at San Diego safe parking locations.
• Assist staff with developing and monitoring program and department budgets.
• Track expenditures, program budget variances, and propose solutions to address variances.
• Leverage technology to develop workflows and processes that streamline accounting tasks related to personnel and operational expenses, that get reported in claims and invoices.
• Provide daily written briefings to the Director to include daily updates, pending issues, potential challenges, and work with the Sr. Director to prioritize and strategize responses accordingly.
• Provide continued training and education to divisional leadership on administrative/operational functions and tasks for which they are responsible.
• Attend a variety of meetings on behalf of or in conjunction with the Director or other staff as assigned.
• Identify shared opportunities across the Division in staff training and professional development to support success, retention, and growth of staff at all levels.
• Coordinate and assign divisional program staff’s participation in community workshops, information sessions, and other outreach activities.

Benefits

• Comprehensive, low-cost healthcare coverage for employees
• Generous employer 401(k) contributions
• Employer-covered life insurance
• Paid vacation time and sick leave
• 15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays
• 2 Wellness Days to be taken any time during the year to support employees’ mental wellness

What This Job Offers

• Job Type: Full-time
• Career Level: Manager