Operations Data Specialist

Anderson Center for Autism • Town of Hyde Park, NY

1d • $22 - $26 • Onsite

About The Position

As an Operations Data Specialist at Anderson Center for Autism, you'll play a vital role in supporting the Operations Department by coordinating work requests, maintaining critical data systems, tracking budgets and expenses, overseeing records and reporting functions, and helping ensure the efficient management of maintenance operations across the organization. This position is ideal for a highly organized professional who enjoys working with data, managing multiple priorities, collaborating with various departments, and supporting projects that have a direct impact on organizational success. Your work will help ensure that facilities, resources, and operational systems remain organized, efficient, and responsive to the needs of the Anderson community.

Requirements

• High School Diploma or GED required.
• Minimum of three years of related office, administrative, operations support, project coordination, or data management experience required.
• Strong proficiency in Microsoft Office applications, including Excel, Word, and database systems.
• Ability to analyze operational and facilities-related data and apply established policies and procedures effectively.
• Strong written, verbal, organizational, and customer service skills.
• Ability to work independently while contributing effectively within a team environment.
• Ability to lift up to 40 pounds.

Nice To Haves

• Experience working in an operations, facilities, maintenance, logistics, or project support environment preferred.
• Knowledge of maintenance terminology, facilities operations, or CMMS systems preferred.

Responsibilities

• Manage service requests and maintenance work orders through the agency's Computerized Maintenance Management System (CMMS), helping ensure accurate tracking, documentation, scheduling, and reporting of maintenance activities.
• Maintain critical facilities and asset information, including equipment records, inventory data, vehicle registrations, insurance records, and preventative maintenance schedules.
• Support maintenance planning and scheduling activities by coordinating work requests, updating project information, and helping ensure operational priorities are completed efficiently.
• Assist with inventory management by monitoring supply levels, maintaining accurate records, preparing materials for distribution, and helping ensure departments have the resources needed to complete projects successfully.
• Support operating and capital budget activities by tracking expenditures, processing vendor invoices, monitoring project costs, and maintaining accurate financial records.
• Prepare and analyze operational, financial, labor, and cost-center reports that help leadership make informed decisions and maintain accountability.
• Collaborate with Finance and Operations leadership to reconcile data, resolve discrepancies, improve processes, and support organizational reporting requirements.
• Assist with regulatory and operational reporting, including transportation, fuel usage, purchasing, and other department-specific reporting obligations.
• Provide administrative support to the Operations Department through scheduling, calendar coordination, meeting support, correspondence preparation, records management, and general office functions.
• Coordinate preventative maintenance activities, vendor schedules, contractor services, and other operational activities that support the efficient functioning of agency facilities.
• Maintain organized filing systems, documentation, and records that support compliance, operational efficiency, and effective project management.
• Serve as a collaborative resource to Operations leadership and staff by helping identify solutions, improve workflows, and support the department's strategic goals.
• Help ensure that the facilities and operational systems supporting Anderson's programs continue to provide a safe, efficient, and high-quality environment for the individuals we serve.

Benefits

• Up to 6 weeks of paid time off (starting in your first year!)
• 403(b) retirement plan with employer match and annual contribution
• Comprehensive medical, dental, and vision insurance plans
• Wellness program
• Ongoing professional development
• Discounted tuition at select colleges/universities
• Scholarship program for those seeking educational experiences aligned with the role (restrictions apply)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED