Operations Coordinator

Vector Media • New Orleans, LA

2d • Hybrid

About The Position

Vector Media is searching for an Operations Coordinator in New Orleans to join our Operations Department. The Operations Coordinator will report to the National Inventory Manager. This position is responsible for assisting all aspects of the day-to-day operations of our bus and bus shelter advertising program in varied public transit markets around the country. The primary responsibility will be maintaining detailed charting of advertisements, including inventory holds, posting and removal dates and documentation of completion. Additional responsibilities include working with all operations personnel and subcontractors, assisting in scheduling and coordinating the installation and removal of all advertising copy and maintenance of shelters, in addition to receiving/checking in advertising materials. This position works our normal office hours (M-F), but may require occasional night or weekend work. Additionally, this is a hybrid role, requiring to be present in office four days per week.

Requirements

• Collaborative efforts in helping to improve the inventory management and reporting system.
• Effective communication to keep parts of the Operations process moving forward.
• Open-mindedness for tackling challenges.
• Sense of urgency and standard to all day-to-day tasks.
• Proficiency with Excel a huge plus.

Nice To Haves

• Flexible to work through challenges and respond to situations with a calm demeanor.
• Excellent in clear, concise communication (verbal, written, email).
• Driven to taking on the challenges of the job role, no matter how big or small.
• Obsessed about details, knowing them, and talking about them.
• Open to learning and growing with our organization.
• Excited to work with and be a part of a team.

Responsibilities

• Maintain detailed charting of advertisements, including inventory holds, posting and removal dates and documentation of completion.
• Work with all operations personnel and subcontractors.
• Assist in scheduling and coordinating the installation and removal of all advertising copy and maintenance of shelters.
• Receive/check in advertising materials.
• Maintain detailed charting of advertisements, including posting and removal dates for all campaigns.
• Respond to sales team requests for inventory availability, which includes providing details of availability to accommodate the request and documenting inventory holds.
• Setup and send work orders to the Operations Manager for all upcoming campaigns.
• Provide clear communication with co-workers.
• Provide any needed assistance to the National Inventory Manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees