Operations Coordinator - Ocean Imports/Exports

Fracht USA•Lynbrook, NY

9d•$65,000 - $75,000•Onsite

About The Position

The Operations Coordinator is responsible for filing entry documents, tracking and updating the movement of freight, and ensuring compliance with export clearance regulations set forth by various government agencies. The Operations Coordinator will ensure that shipments adhere to legal requirements. This individual will also coordinate between vendors, customers, and partners to process shipments.

Requirements

Minimum 3 years of Import and Export Ocean Operations
Strong communication & customer service skills
Strong organizational skills with ability to multitask and prioritize
Ability to negotiate rates with vendors
Proficient in Microsoft Office (Word, Excell, Outlook)
Cargowise experience required
Integrity: Ability to operate in an open and honest manner and achieve a trusting and reliable relationship with team members, customers, and vendors. Ability to accept mistakes and learn from them without apportioning blame.
Flexibility: Learn and keep up to date with new developments, procedures, and regulations. Work efficiently in an environment with multiple shifting priorities.
Communication: Effectively listen and communicate clearly with team members, customers, and vendors. Ability to interpret and disseminate information promptly.
Problem Solving: Measure effectiveness in understanding problems and making timely practical decisions. Ability to work well in groups and/or individually to develop alternative solutions.
Accountability: Justify responsible actions and decisions to management. Be a reliable team player who can make accurate decisions with sense of urgency.

Responsibilities

Coordinate and arrange export/import services on behalf of shippers and international destination offices/agents from end-to-end.
Create files, arrange for pick up and obtain shipment documentation necessary for domestic or international transportation, liaison between parties to provide status updates.
Respond to complaints, demonstrate effort to seek help from upper management when needed; respond to customer emails request for shipment status and proof of delivery.
Use approved external providers as necessary to arrange transportation of goods. Quickly resolve any miscommunication and disputes to ensure safe on-time deliveries.
Enter shipment and booking details timely and accurately; submit all required documentation from the system i.e. AES, EDI, Master, booking confirmation etc.
Communicate with various contacts (customers, vendors, partners, and more) in processing shipments.
Negotiate rates with vendors as required.
Execute invoicing and closing of files as per established guidelines and KPI’s.
Provide daily activity reports to management.
Other ad-hoc projects as requested by management.