Contemplative Sciences Center Operations Coordinator

UVA Health•Charlottesville, VA

24d•$52,000 - $56,160•Onsite

About The Position

The Contemplative Sciences Center (CSC) at the University of Virginia aims to enhance flourishing by integrating contemplation, connection, and research. Located in the new Contemplative Commons, CSC offers opportunities focused on mind-body practices for well-being, insight, and compassion in all life domains. The center's CIRCL lab is an innovator in multidisciplinary collaboration, researching initiatives that combine contemplative and experiential learning to address personal and global challenges. The Operations Coordinator will support the daily operations and overall functionality of the Contemplative Commons. This role involves supervising student Operations Assistants, maintaining the facility to a high standard, providing on-the-ground support for programs, classes, and events, and securing the building daily. The Coordinator will collaborate with staff, faculty, and event organizers to ensure efficient use of space and resources.

Requirements

High school diploma or equivalent
Two years of related experience

Nice To Haves

Bachelor’s degree or higher; a combination of education and experience may be considered.
At least 5 years of relevant experience in operations, facilities management, or higher education
Familiarity with Microsoft Office Suite (Word, Excel, Outlook)
Experience using scheduling or event platforms such as Eventbrite and 25Live
Must be able to lift 25 lbs and move tables and chairs comfortably
Strong organizational and communication skills
Comfort with troubleshooting basic AV or facilities-related issues

Responsibilities

Supervise and schedule Operations Assistants, ensuring they are trained, prepared, and equipped to support facility needs and guest interactions.
Oversee the care and upkeep of the Contemplative Commons facilities, including classrooms, studios, meeting spaces, and shared common areas.
Support the setup, execution, and breakdown of events, classes, and programs hosted within the building, in collaboration with the Events and Program teams.
Serve as the point of contact for emergency preparedness and response during events and programs, helping to identify and address safety concerns, coordinate with emergency personnel when needed, and maintain a calm, supportive presence for all occupants.
Monitor building readiness and cleanliness daily, submitting work orders and maintenance requests as needed.
Ensure the facility is properly closed and secured at the end of each day, following established closing procedures.
Coordinate with colleagues to document and maintain procedures for space usage, storage, signage, and access.
Assist with tracking inventory and operational supplies related to building upkeep and events.
Support the Events team in the planning, setup, and breakdown of spaces, use of reservation and using 25Live to process requests.
Perform other duties as assigned in support of the mission and operations of the Contemplative Commons.