Operations Coordinator

University of California, Irvine•Irvine, CA

4d•Onsite

About The Position

The Department of Student Housing builds, maintains and operates facilities that promote and support a learning-centered and resident-focused organization. Under general supervision, the incumbent provides administrative support to the Facilities Operations and Capital Planning unit of Student Housing. Primary responsibilities include operation of electronic lock/key system hardware and software; coordination and liaison with Facilities Management, vendors and residents regarding preventative maintenance and repair work within Housing; financial support including creation of requisitions for purchase orders, tracking operation expenses, and auditing/approving invoices for payment. The position includes heavy client relations with a diverse group of residents, faculty, guests, vendors and staff. The incumbent is required to use effective problem-solving, decision-making, and interpersonal communication skills in the discharge of their duties. Must be able to respond to changing priorities while working in a dynamic environment. Ability to work collaboratively and independently on multiple projects, set priorities and organize tasks.

Requirements

Ability to follow, model and promote conduct that adheres to the University of California Principles of Community.
Ability to take initiative, function independently, set priorities, and manage time to complete work in a timely manner.
Ability to respond with flexibility and efficiency to frequent changes in task focus, competing priorities, and multiples deadlines.
Ability to analyze a problem, perform research, make corrections, and implement solutions.
Ability to handle a high volume of public contrast courteously, effectively and diplomatically.
Demonstrate understanding of the needs and issues of a highly diverse clientele.
Ability to communicate and interact effectively with a broad variety of constituencies including: administrators, staff, residents and vendors.
Ability to compose reports, letters, instructions and other documents with attention to clarity, tone, composition and mechanics.
Demonstrated skill in operating a PC computer. Skill in using word processing, spreadsheet database, email and internet applications on a PC in a windows environment.
Ability to develop effective processes/systems.
Skills in working as part of a team and collaborating closely with co-workers on a variety of independent functions.
Demonstrated experience using and maintaining databases.
Valid California driver’s license
1-2 years of office administrative experience
Must be able to pass background check.
Must be willing and able to assist in the event of a disaster.
Must be able to provide proof of work authorization

Nice To Haves

A working knowledge of University policies and procedures.

Responsibilities

Operation of electronic lock/key system hardware and software
Coordination and liaison with Facilities Management, vendors and residents regarding preventative maintenance and repair work within Housing
Financial support including creation of requisitions for purchase orders, tracking operation expenses, and auditing/approving invoices for payment
Heavy client relations with a diverse group of residents, faculty, guests, vendors and staff
Use effective problem-solving, decision-making, and interpersonal communication skills
Respond to changing priorities while working in a dynamic environment
Work collaboratively and independently on multiple projects, set priorities and organize tasks
Supervise student staff