Operations Coordinator

NWF•Austin, TX

4d•Hybrid

About The Position

The Operations Coordinator is part of NWF’s Program Operations team and handles administrative tasks. This position is based in Austin, TX. The Operations Coordinator provides day-to-day support, assisting the operations managers with financial/administrative procedures, technology systems oversight and management, internal communications for the team, and inspiring a team environment and culture that advances NWF core values and commitment to diversity, equity, inclusion, and justice. The successful candidate will be a self-starter who cares about detail, is motivated to organize and create structure, and embodies NWF values. The position is matrixed, reporting directly to the Senior Director of Program Operations and working collaboratively with operations managers and program leaders. This position will also work closely with other support departments of the organization including (but not limited to) Finance, Philanthropy, Legal, Human Resources, and Accounts Payable.

Requirements

Bachelor's degree or equivalent years of experience in a relevant field (e.g., business administration, finance, etc.).
Strong interpersonal and communication skills, both verbal and written.
Ability to manage multiple tasks at once to meet deadlines, working both in a team environment and independently.
Strong organizational skills and attention to detail.
Working knowledge of Microsoft Excel and other Microsoft Office Suite applications.
Ability to contribute to the diversity, equity and inclusion initiatives set forth by the National Wildlife Federation.

Responsibilities

Act as the right hand to the Operations Manager and serve as the go-to person on the assigned program team to assist with questions regarding logistics, contract and procurement compliance, expense reimbursements and other operational tasks.
Coordinate administrative processes and tasks, i.e., contracts, grant agreements, reports, and invoices, by preparing checklists, securing appropriate approvals, monitoring financials and managing tasks to deadlines.
Review documents and reports for accuracy and to ensure compliance with funder requirements and internal policy.
Assure payments to vendors, process gifts from funders, and manage staff expenses.
Work with the appropriate internal teams to meet workplace needs, e.g., office supplies, software requests, equipment, etc.
Provide operational support as needed, including coordinating logistics for meetings, organizing and developing support materials (e.g., agendas, presentations, and background information), managing room reservations, producing meeting notes and action items, drafting communications, and maintaining electronic files.
Support hiring, onboarding, professional development, and retention processes, ensuring equity is at the forefront.
Work independently to track, complete, and follow up on assigned tasks.
Proactively seek work and ways to contribute to the team, brainstorming with team members to solve problems and find solutions to administrative issues.