Operations Coordinator - University Productions Group

BJU Staff•Greenville, SC

3d•Onsite

About The Position

PRINCIPAL DUTIES AND RESPONSIBILITIES: Support the University Productions Technical Director in daily operations. Be flexible to support various UPG departments as assigned by the Productions Technical Director. Manage reservations for all primary campus performance venues and coordinate with faculty and staff. Maintain UPG calendars, including equipment and banner schedules. Communicate daily with UPG staff and serve as liaison between Stage personnel and campus departs. Oversee the Props Department, collaborating with directors and supervising student workers. Organize, schedule, and remind directors and production crew of production meetings, tasks, and deadlines, including checking and maintaining the Planner Board. Administer door access and scheduling for Rodeheaver Auditorium and the Cinematic Arts Center. Represent BJU by organizing and leading tours of RA for prospective students and guests. Manage departmental communication, including mail, email, and phone correspondence. Procure supplies and maintain detailed digital purchase records. Reconcile UPG department credit cards weekly. Oversee staff and student time management records in UltiPro. Adjust HVAC settings for Rodeheaver Auditorium as needed. Plan and coordinate meals for major events. Lead decorating efforts for campus programs and performance venue events. Maintain the Green Room and RA Lobby, ensuring cleanliness and equipment readiness. Lead and mentor student workers in Stage and Props departments. Attend scheduled evening and weekend rehearsals and events. Encourage spiritual growth among staff and students. Foster unity within the University Productions Group. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Effective communication skills, both written and verbal. Competent computer skills (Word, Excel, Canva, etc.) coupled with the ability to learn new software systems. A sense of artistic design and an ability to carry it out, ie arranging flowers or tables, etc. Ability to focus within a loud environment and to work autonomously to achieve defined goals. Strong attention to detail, adherence to deadlines, and consistent follow-through (denoting an organized, efficient, and effective professional). Energetic and takes initiative to solve problems in order to support smooth operations. Flexibility, with a willingness to learn and adapt to unforeseen circumstances. A kind and pleasant nature in dealing with people, including a sense of humor. Dependability in showing up and diligence in getting tasks done. Experience in the theatre and/or desire to work in a performing arts environment. Enjoys mentoring and working with students. Bachelors degree. 3-4 years of related experience. An applicant must be a born-again Christian who has a personal relationship with Jesus Christ. Each applicant must agree with and affirm the Bob Jones University creed, mission (see https://www.bju.edu/about/creed-mission.php ) and core biblical doctrines regarding areas such as the Bible, the triune God, man and salvation, etc. Employees are expected to maintain a conservative lifestyle and support Bob Jones University’s positions on issues such as beverage alcohol and addictive substances, creation, marriage and human sexuality and the sanctity of life, etc., ( https://www.bju.edu/about/positions.php ). Employees are to be active members of a local Bible believing church which holds orthodox theology. Applicants must be committed to providing students an excellent, world-class education from a biblical worldview.

Requirements

Effective communication skills, both written and verbal.
Competent computer skills (Word, Excel, Canva, etc.) coupled with the ability to learn new software systems.
A sense of artistic design and an ability to carry it out, ie arranging flowers or tables, etc.
Ability to focus within a loud environment and to work autonomously to achieve defined goals.
Strong attention to detail, adherence to deadlines, and consistent follow-through (denoting an organized, efficient, and effective professional).
Energetic and takes initiative to solve problems in order to support smooth operations.
Flexibility, with a willingness to learn and adapt to unforeseen circumstances.
A kind and pleasant nature in dealing with people, including a sense of humor.
Dependability in showing up and diligence in getting tasks done.
Experience in the theatre and/or desire to work in a performing arts environment.
Enjoys mentoring and working with students.
Bachelors degree.
3-4 years of related experience.
An applicant must be a born-again Christian who has a personal relationship with Jesus Christ.
Each applicant must agree with and affirm the Bob Jones University creed, mission (see https://www.bju.edu/about/creed-mission.php ) and core biblical doctrines regarding areas such as the Bible, the triune God, man and salvation, etc.
Employees are expected to maintain a conservative lifestyle and support Bob Jones University’s positions on issues such as beverage alcohol and addictive substances, creation, marriage and human sexuality and the sanctity of life, etc., ( https://www.bju.edu/about/positions.php ).
Employees are to be active members of a local Bible believing church which holds orthodox theology.
Applicants must be committed to providing students an excellent, world-class education from a biblical worldview.

Responsibilities

Support the University Productions Technical Director in daily operations.
Be flexible to support various UPG departments as assigned by the Productions Technical Director.
Manage reservations for all primary campus performance venues and coordinate with faculty and staff.
Maintain UPG calendars, including equipment and banner schedules.
Communicate daily with UPG staff and serve as liaison between Stage personnel and campus departs.
Oversee the Props Department, collaborating with directors and supervising student workers.
Organize, schedule, and remind directors and production crew of production meetings, tasks, and deadlines, including checking and maintaining the Planner Board.
Administer door access and scheduling for Rodeheaver Auditorium and the Cinematic Arts Center.
Represent BJU by organizing and leading tours of RA for prospective students and guests.
Manage departmental communication, including mail, email, and phone correspondence.
Procure supplies and maintain detailed digital purchase records.
Reconcile UPG department credit cards weekly.
Oversee staff and student time management records in UltiPro.
Adjust HVAC settings for Rodeheaver Auditorium as needed.
Plan and coordinate meals for major events.
Lead decorating efforts for campus programs and performance venue events.
Maintain the Green Room and RA Lobby, ensuring cleanliness and equipment readiness.
Lead and mentor student workers in Stage and Props departments.
Attend scheduled evening and weekend rehearsals and events.
Encourage spiritual growth among staff and students.
Foster unity within the University Productions Group.