(Temp to Hire) Operations Coordinator

pMD • Santa Barbara, CA

5d • Onsite

About The Position

pMD holds itself to exceptionally high standards to provide unparalleled service to healthcare professionals, their staff, and patients, aiming to improve lives daily. The team is comprised of courageous and caring healthcare warriors dedicated to solving complex problems like reducing medical errors, saving patient lives, and empowering physicians to maintain financial independence. The company is committed to daily discipline, self-improvement, and a ceaseless search for solutions, valuing both work and personal life, and emphasizing urgency, decisiveness, and efficiency. Leaders are developed through a mentorship program, fostering individual success and team loyalty. pMD seeks a highly organized, resourceful Operations Coordinator to support the CEO and Chief of Staff. This role combines executive support, personal assistance, office management, and customer support. The coordinator will manage day-to-day priorities, ensure smooth office operations, and address operational issues, including coordinating vendors, handling personal logistics, and solving problems. This is an in-person role based in Santa Barbara, CA.

Requirements

• 2–4 years of experience in an executive assistant, operations, office management, production environment (e.g., entertainment, film/TV, media), or similar role
• Bachelor’s degree preferred, or at least 8 years of directly relevant professional experience
• Based in Santa Barbara, CA or within roughly 50 miles; this is a full-time, in-person role (8am–5pm)
• Access to a reliable vehicle for occasional local travel and errands
• Proven track record of managing multiple priorities and competing deadlines across stakeholders with consistent, on-time delivery
• Experience in a role where accuracy was critical, such as data entry, financial reporting, legal, compliance, or executive communications
• Experience drafting professional communications, reports, or executive-level materials for leadership and broad organizational audiences
• Prior experience handling confidential information such as personnel matters, executive schedules, financial data, or legal documents
• Experience creating or maintaining SOPs, process guides, or internal documentation
• Proficient in Google Workspace and Microsoft Office Suite

Nice To Haves

• Experience with task or project management tools (e.g., Asana, Notion, Monday.com, or similar) is a plus

Responsibilities

• Manage complex calendars, scheduling, and meeting logistics
• Prepare materials for meetings and ensure follow-up on action items
• Coordinate travel arrangements
• Assist with personal administrative tasks as needed
• Anticipate needs and proactively solve problems before they arise
• Track cross-functional projects and deadlines to ensure completion
• Assist team with customer support
• Help document and improve internal processes
• Assist with special projects and company initiatives
• Reduce operational bottlenecks and improve workflow efficiency
• Serve as point person for the Santa Barbara office, ensuring a professional, organized, and welcoming environment
• Oversee office organization, supplies, vendors, and general upkeep
• Coordinate on-site meetings and company gatherings

Benefits

• Path to Full-Time Employment
• Comprehensive medical, dental, and vision coverage
• Paid time off (PTO)
• 10 paid holidays
• 401(k) Retirement Savings Plan
• Cell phone stipend
• Commuter benefits
• Health Savings Account (HSA)
• Company incentive bonus and revenue-based raise opportunities
• And much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees