Operations Coordinator

Lighthouse • San Francisco, CA

4d

About The Position

We're looking for a part-time Operations Coordinator to join our growing team at Lighthouse. In this role, you'll help keep our office, print, mail, and document operations running smoothly, ensuring important filings and internal workflows are completed accurately and on time. You will work closely with our legal, operations, and customer teams to coordinate printing, document assembly, shipping, mail handling, office logistics, and administrative support. This is a great role for someone highly organized, detail-oriented, and excited to work in a fast-moving startup environment.

Requirements

• Exceptionally organized, detail-oriented, and reliable.
• Enjoy keeping things running smoothly and creating order across many moving pieces.
• Comfortable handling physical documents, printing, scanning, mailing, and administrative workflows with a high degree of accuracy.
• Communicate clearly, follow up consistently, and take pride in being dependable.
• Thrive in fast-paced environments and are excited by the ownership, ambiguity, and learning opportunities that come with building a growing company.
• Excited to join a small, high-performing team and contribute wherever needed.
• Comfortable using technology, AI tools, and modern software to improve efficiency and stay organized.

Nice To Haves

• Experience as an operations coordinator, administrative coordinator, legal assistant, executive assistant, office coordinator, or similar role.
• Experience working with documents, printing, mail, shipping, records, or administrative workflows.
• Strong comfort with technology tools, spreadsheets, task trackers, and digital organization systems.
• Interest in startups, operations, legal services, immigration, or technology-enabled services.

Responsibilities

• Coordinate printing, assembly, scanning, and shipment of immigration filings and supporting documents.
• Manage incoming and outgoing mail, shipping labels, courier coordination, package tracking, and delivery confirmations.
• Maintain organized physical and digital document systems to ensure records are accurate, complete, and easy to access.
• Support office operations, including supplies, equipment, vendors, workspace organization, and day-to-day team needs.
• Assist legal and operations teams with administrative workflows, document quality checks, and filing preparation.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed