Operations Coordinator | $26.00 hr. | 40 hrs/wk.

Christ the King Community Church•Bellingham, WA

10h•Onsite

About The Position

The Operations Coordinator works closely with the Finance, Technology, Property & Facilities Management Department leaders to ensure operational efficiency and accuracy in all departments. As a core member of Network Services, this person is committed to stewarding the church’s resources in a manner that is honoring to God to carry out the mission of CTK.

Requirements

Detail-oriented - able to track multiple projects and tasks at a time
Skilled user of Google Suite, database, financial tracking, and form creation etc.
Ability to create and maintain systems and various reports
Ability to clearly communicate, orally and in writing
Detail oriented and able to multitask and manage productivity amidst distractions
High level of integrity and confidentiality
Team-oriented attitude with willingness to assist across multiple functions
1-3 years administrative support or equivalent required
Alignment with CTK mission and vision

Nice To Haves

Experience in event coordination, facilities, or operations support preferred
Project management skills preferred

Responsibilities

Collect and count weekly offerings
Create weekly and monthly giving reports
Assist with month end processes and reconciliations
Compile and mail first time giver thank you cards
Distribute mid-year and year-end giving statements
Backup for Accounts Receivable and Accounts Payable as needed
Create purchase requests, assist with purchasing equipment and manage and monitor the Technology budget
Approve Rock requests for Tech services
Manage scheduling and communication coordination between the AV/Technology Dept. and its partners
Maintain a tracking system for Praxis
Assisting the Technology Director in task and project management
Provide Administrative support for the Facilities team
Support the facilities team by tracking requests, budgets, key management and vehicle usage
Manage scheduling and communication between facilities and various contractors
Serve as CTK Event Coordinator, managing in-house & outside facility requests
Update and maintain room signage weekly and event documentation and systems to promote and improve CTK events
Coordinate teams of volunteers, contractors & personnel to staff CTK-hosted events
Work collaboratively with the Facility & Technical teams to accommodate reservations & events
Provide Administrative support and work collaboratively to order and organize supplies with the Network Property Manager
Support the Network Property Manager by tracking requests, budgets, reordering supplies weekly/bi-weekly for catering, coffee and staff
Prepare for pick up of supplies and other related needs
Assist in tracking & submission for work permits, inspections for building projects & maintenance
Attend & manage meeting notes for Design Team, Cordata Place Owners Assn meetings, etc.
Attend quarterly Network campus walk throughs and/or meetings & manage punch lists from each
Replenish & restock inventory after purchase, as needed
Manage the Shared Decor process and supplies for use by all CTK staff
Attendance at necessary staff and departmental meetings
Other tasks and duties as assigned by department directors