Operations Coordinator

Bancroft•Mullica Hill, NJ

2d•Onsite

About The Position

Supports program leadership team in operational, clerical and organizational processes. Job duties may include, but not limited to, the following based on specific program and responsibilities: Supports the hiring process. Greeting new staff in NSO and ensuring they are provided with their training and work schedule for their first 90 days. Tracking the prompt completion of 30/60/90 day checks. Oversees the electronic tracking of staff trainings and compliance with recertifications. Assists with the dissemination of information related to training, certification & recertification, and assistance with coordination of the sessions. Thoroughly and accurately complete all actions related to Timekeeping. Review daily time and attendance for each employee in designated programs and ensure that time records are maintained in an accurate and timely manner. Adjust time as needed per regulations and policies. Communicate with program managers to ensure accuracy of overtime and department transfers/allocations. Consistently meet closing deadlines of Time and Attendance applications for the processing of payroll.

Requirements

High School diploma or equivalent required.
Minimum of one year of related experience, preferably in a coordinator capacity required.

Nice To Haves

Bachelor’s degree in a related field preferred.
Prior management experience preferred.
Strong desire to work with neurologically-challenged individuals preferred.

Responsibilities

Supports the hiring process by working directly with the HR team to direct the flow of applicants to the appropriate program managers.
Schedules interviews and conducts applicant screenings as needed.
Submits requisitions and verifies accuracy of posted positions.
Reviews and updates master position listings.
Tracks and supports the activities related to the retention of newly hired staff.
Greets new staff in NSO and ensures they are provided with their training and work schedule for their first 90 days.
Tracks the prompt completion of 30/60/90 day checks.
Oversees the electronic tracking of staff trainings and compliance with recertifications.
Assists with the dissemination of information related to training, certification & recertification, and assistance with coordination of the sessions.
Completes all actions related to Timekeeping, including reviewing daily time and attendance, adjusting time as needed, and communicating with program managers for accuracy.
Consistently meets closing deadlines of Time and Attendance applications for the processing of payroll.