CROSSROADS CHURCH - OPERATIONS COORDINATOR part time

CROSSROADS CHURCH•Corona, CA

1d•Onsite

About The Position

The Operations Coordinator supports the Campus Operations Director in executing day-to-day operational needs across church and school campuses. This role focuses on coordination, implementation, and administrative support to ensure safe, well maintained, and excellent environments for ministry, education, and events. This position plays a key role in turning strategy into execution by supporting campus use, safety, IT coordination, and environmental excellence.

Requirements

Office savvy and possesses strong interpersonal and organizational skills
Demonstrates the ability to effectively prioritize and organize people, tasks and events
Exhibits a strong attention to detail and the ability to multi-task
Has a good working knowledge of email and Microsoft Office products, including Excel, Word, Outlook and PowerPoint
Demonstrates the ability to work independently and coordinate the work of others
Provides input and ideas to help foresee any needs at a given event or meeting
Demonstrates a high level of initiative, proactively identifies opportunities/issues and acts to capitalize or resolve them
Volunteers for tasks
Identifies what needs to be done and takes appropriate action without being asked or required to do so
Persists in the face of difficulties
Seizes opportunities to take action
Initiates individual or group projects and takes responsibility for their success
Identifies concerns, problems or potential areas of concern in a timely and accurate manner and resolves them effectively
Breaks down complex problems into their fundamental parts
Evaluates the many possible causes for a problem
Asks meaningful and relevant questions to understand problems and potential causes
Notices discrepancies and inconsistencies in information related to problems
Analyzes costs, benefits, risks and chances for success of potential solutions
Uses logic and methods to solve difficult problems with effective solutions
Probes all fruitful sources for potential answers
Proposes solutions and implements solutions
Tracks the progress and efficacy of proposed solutions
Facilitates groups or teams through the problem-solving process
Acquires, summarizes, analyzes and delivers information effectively and efficiently
Identifies relevant, credible and appropriate information sources
Acquires, summarizes and represents information accurately
Identifies relevant and appropriate use of research
Acknowledges the limitations of or gaps in the research
Builds systematic understandings based on a variety of resources
Communicates research findings and their implications
Completes assignments with excellence, effectiveness, and efficiency
Displays good stewardship of the time, energy and resources needed to accomplish ministry goals
Maintains ministry environments and materials to our standard of excellence
Manages ministry budget and purchasing
Prioritizes multiple roles and responsibilities
Manages ministry projects and events to successful completion
Maximizes strengths and actively addresses weaknesses
Fulfills general administrative duties (contacts, scheduling, data management and routine communication)
High School graduate or above
1-3 years administrative experience preferred
Requires a working knowledge of Microsoft Office, Word, Excel and Outlook
Must have strong interpersonal skills and ability to work in a team environment
Demonstrate ability to work and communicate professionally, verbally, and in written form with internal and external customers
Extensive use of computerized maintenance management systems
Able to learn new administrative computer programs quickly
Recognize and act on opportunities; adjust direction when situation warrants
Work independently without regular direct supervision

Nice To Haves

Associates degree in related field or 2 or more years work experience in related field – facilities management, project administration, office administration

Responsibilities

Assists in tracking and maintaining Campus Operations budgets
Coordinates purchasing, invoices, and vendor communication
Maintains organized records of facility use and operational needs
Directly handles the call and scheduling of rentals including weddings
Supports the creation and maintenance of event schedules
Helps identify and resolve conflicts
Helps coordinate logistics for events including room setup, breakdown, and support needs
Assists with facility use agreements and communication with external groups
Helps manage and organize campus storage areas
Supports implementation of safety policies and procedures
Assists with incident reporting and documentation
Helps coordinate safety drills, inspections, and compliance requirements
Maintains communication with security vendors and partners as directed
Assists in maintaining safety documentation and systems including surveillance and keys
Helps maintain the overall look and feel of campus environments
Assists with room setup, furnishings, and minor design implementation
Identifies and communicates areas needing improvement
Coordinates with maintenance and custodial teams to maintain campus standards
Supports scheduling and coordination of custodial services
Assists in maintaining cleanliness standards across campus
Helps track supplies and custodial needs
Helps to communicate facility needs for last-minute requests
Coordinates IT and vendor communication
Helps document infrastructure such as access points and equipment
Coordinates purchasing, invoices, and budgets