Operations Coordinator

Democracy Prep Public Schools•New York, NY

19h•Onsite

About The Position

Democracy Prep Public Schools strives to ensure all scholars receive the most rigorous education, empowering them with the skills to thrive both in the classroom and beyond. Our Operations Coordinators play a vital role in supporting the operational systems that enable our schools to function smoothly and effectively. This role collaborates closely with school leadership, staff, and families, ensuring that all logistical and operational needs are met in support of scholar achievement. The Operations Coordinator role is a fully in-person role, and will be expected to report to work in-person five days per week. This role will support our Bronx Middle and High School Locations.

Requirements

Bachelor’s degree or equivalent experience in operations, education, or a related field.
Strong organizational and project management skills, with experience managing multiple tasks and deadlines.
Excellent verbal and written communication skills, with the ability to engage diverse audiences and stakeholders.
Knowledge of operational software systems and the ability to troubleshoot basic technology issues.
A strong commitment to creating inclusive and equitable school environments.

Nice To Haves

Experience working in school or community-based organizations (preferred).
Bilingual in Spanish and English (strongly preferred).

Responsibilities

Learn and manage the day-to-day responsibilities of various operational processes to increase knowledge across the team, stepping in as needed to ensure seamless school operations.
Serve as a first-responder for technology issues, coordinating with an external technology support organization to resolve challenges and improve systems for staff and scholars.
Foster a positive school environment by supporting behavior management, building relationships with scholars, and engaging positively with the school community.
Oversee school meal service logistics, including scheduling, troubleshooting, and ensuring compliance with safety and nutritional standards.
Manage the procurement, distribution, and organization of school supplies, ensuring availability and proper inventory management.
Lead efforts to enhance the physical environment of the school, contributing to a welcoming and inspiring space for students and staff.
Assist with the planning and execution of school events and field trips, managing budgets, logistics, and purchase coordination.
Support family enrollment processes, ensuring that new scholars are set up with all necessary technology and resources to succeed.
Assist in the implementation of a school-wide communication plan, ensuring messages are accessible to families in their native languages and using data to improve engagement.
Work proactively with families and staff to support student attendance, ensuring scholars are engaged and maximizing their learning opportunities.
Ensure the accurate and secure maintenance of internal and external student information databases, tracking essential family and biographical data.
Ensure all operational systems, protocols, and policies are well-documented and accessible to stakeholders for transparency and ease of use.
Assist with other school operations tasks as assigned by the Operations Manager.