Operations Coordinator II - OB-GYN
Mount Sinai Health Systems•New York, NY
•$66,482 - $85,000
About The Position
The Operations Coordinator II is responsible for overseeing activities that support and maintain efficient HR, operational and strategic initiatives and activities within the department.
Requirements
- Associate’s degree, or equivalent work experience.
- 5 years related experience required or 3 years of related experience with a Bachelor’s or advanced degree.
- Proficiency in Microsoft Office, especially Excel; familiarity with financial reporting tools and systems preferred.
- Strong communication, organization, and interpersonal skills.
- Demonstrated ability to manage multiple priorities in a fast-paced environment.
- Exceptional attention to detail.
Nice To Haves
- Bachelor’s degree preferred.
- familiarity with financial reporting tools and systems preferred.
Responsibilities
- Manage and process HR transactions for faculty and staff (e.g. invoices, reimbursements, moonlighting payments, bonuses, one-time supplements, incentives, OT, new positions, salary source changes, WIOD, etc.).
- Oversee FMLA submissions and calculations, coordinating with HR and employees.
- Support visa processing for international faculty and staff.
- Direct fund requests and tracking for faculty practices, grants, clinical trials, and gifts.
- Coordinate payroll, time and effort reporting, and maintenance of on-call coverage schedules supporting both faculty and staff.
- Track physician contracts and maintain records of reimbursable expenses (e.g. CME, travel, etc.).
- Train staff in procurement, HR systems, and internal processes (e.g., Sinai Cloud).
- Oversee and approve access and service requests (e.g., Sail Point, Cybersecurity, ServiceNow).
- Track and manage equipment and IT asset distribution.
- Prepare and submit Purchase Orders and check requests for clinical practices and departmental events in coordination with vendors, Accounts Payable, etc.
- Submit and manage internal and external agreements, including consulting contracts.
- Coordinate with internal auditors to ensure compliance (e.g. attestations for time and effort reports).
- Serve as liaison between new faculty and the Dean’s Office.
- Collaborate with department leadership to support various initiatives.
- Ensure smooth onboarding and integration of new faculty and staff.
Benefits
- The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
