Operations Coordinator II - OB-GYN

Mount Sinai Health System • New York, NY

2d

About The Position

The Operations Coordinator II is responsible for overseeing activities that support and maintain efficient HR, operational and strategic initiatives and activities within the department.

Requirements

• Associate’s degree, or equivalent work experience.
• 5 years related experience required or 3 years of related experience with a Bachelor’s or advanced degree.
• Proficiency in Microsoft Office, especially Excel; familiarity with financial reporting tools and systems preferred.
• Strong communication, organization, and interpersonal skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail.

Nice To Haves

• Bachelor’s degree preferred.

Responsibilities

• Manage and process HR transactions for faculty and staff (e.g. invoices, reimbursements, moonlighting payments, bonuses, one-time supplements, incentives, OT, new positions, salary source changes, WIOD, etc.).
• Oversee FMLA submissions and calculations, coordinating with HR and employees.
• Support visa processing for international faculty and staff.
• Direct fund requests and tracking for faculty practices, grants, clinical trials, and gifts.
• Coordinate payroll, time and effort reporting, and maintenance of on-call coverage schedules supporting both faculty and staff.
• Track physician contracts and maintain records of reimbursable expenses (e.g. CME, travel, etc.).
• Train staff in procurement, HR systems, and internal processes (e.g., Sinai Cloud).
• Oversee and approve access and service requests (e.g., Sail Point, Cybersecurity, ServiceNow).
• Track and manage equipment and IT asset distribution.
• Prepare and submit Purchase Orders and check requests for clinical practices and departmental events in coordination with vendors, Accounts Payable, etc.
• Submit and manage internal and external agreements, including consulting contracts.
• Coordinate with internal auditors to ensure compliance (e.g. attestations for time and effort reports).
• Serve as liaison between new faculty and the Dean’s Office.
• Collaborate with department leadership to support various initiatives.
• Ensure smooth onboarding and integration of new faculty and staff.

Benefits

• Strength through Unity and Inclusion
• Commitment to fostering an environment where everyone can contribute to excellence.
• Unparalleled legacy of achievement, education, and innovation.
• Encouragement to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
• Leaders committed to fostering a workplace where all employees feel valued, respected, and empowered to grow.
• Environment where collaboration, fairness, and continuous learning drive positive change.
• Supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree