Operations Coordinator - Fleet

Discovery Senior Living • Bonita Springs, FL

1d • Hybrid

About The Position

Discovery Senior Living seeks a recent BS business school graduate to support its fleet of 700+ buses and automobiles. This role will train under experienced leadership to provide exceptional customer service to field operations with over 400 communities across the US and 30+ capital partners. Responsibilities include fleet sourcing, financing, licensing, contract/data management, reporting/analysis, safety, compliance, vehicle fuel/maintenance, cost control, capacity utilization, service performance, and inventory/asset management.

Requirements

• Bachelor degree in business.
• GPA of 3.5 or higher.
• Excellent written and verbal communication skills utilizing the English language.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, Residents, and the general public.
• Ability to speak effectively before groups of Residents or Team Members of organization.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Working knowledge of fleet technology software (Element, Wheels or eFleet preferred).
• Working knowledge of MS Excel and Word.
• Must demonstrate an interest in working with a senior population.
• Interacts with guests, residents and staff in a courteous and friendly manner.
• Demonstrates leadership skills; provides leadership by exhibiting confidence in self and others; inspires and motivates others to perform well.
• Supports organization's goals and values.
• Balances team and individual responsibilities.
• Must be detail oriented and complete tasks accurately.
• Must possess excellent organizational skills.
• Must display strong team-working skills.
• Must demonstrate positive client service attitude.
• Must be able to work on multiple tasks and be able to work with frequent interruptions.
• Must demonstrate good judgment, problem solving and decision-making skills.
• Is able to make good decisions based upon a mix of analysis, wisdom, experience and judgment.
• Must be able to speak in public to groups.
• Ability to delegate assignments to the appropriate individuals.
• Self starter who needs little direct supervision.
• Friendly, outgoing personality.
• Confidence to seek out and learn from performance critiques.

Responsibilities

• Manage vehicle lifecycle, including requisition, approval, lease/buy, license, title, registration, insurance, maintenance, repair, lease buy back and disposition.
• Supports collaborative engagement with stakeholders (Ops, Legal, Risk, Tech Partner, Capital Partners, Finance/Acct, etc.).
• Build and manage a 3-year forward-looking budget for all vehicles.
• Responsible for end-to-end contract management at the asset level, including requisitions, contract red lines, quotes, titles, registrations, permits, powers of attorney, bills of sale, auction quotes, images, mileage, and current descriptions of condition.
• Support mergers, acquisitions, and divestitures (and the vehicles tied to those communities).
• Ensures all vehicles are titled, licensed, and insured in accordance with local and state regulations.
• Manages Federal DOT and California Public Utilities Commission’s Z permit process.
• Coordinating the training of employees; ensuring policies and procedures are understood and carried out within the communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level