Business Operations Coordinator
About The Position
Numbers tell a story — and we're looking for someone who loves making sure that story adds up. We're seeking an Operations Business Coordinator to manage the financial engine behind a fast-moving Marketing Communications group. You'll own vendor relationships, keep budgets on track, and make sure every invoice, accrual, and payment lands exactly where it should, on time. This is a role for someone who thrives on precision and process — someone who can juggle multiple stakeholders, spot a discrepancy before it becomes a problem, and bring structure to a fast-paced, matrixed environment. If you love turning financial chaos into clean, reliable operations, this one's for you.
Requirements
- 5–7 years of experience managing budgets and financial operations, preferably in creative organizations or financial operations roles
- Bachelor's degree in Finance, Accounting, Business, or a related field
- Proficiency in financial software systems and advanced Excel skills, including pivot tables and complex formulas
- Experience with finance data tracking and analysis for marketing communications groups
- Strong stakeholder management skills, including experience working with senior leadership
- Excellent communication, teamwork, and problem-solving skills
- Ability to manage multiple projects simultaneously in a fast-paced, highly matrixed environment
- Knowledge of general accounting principles and systems
Nice To Haves
- Experience in the media industry
- Familiarity with Mac systems and tools; experience with Airtable or similar project management tools
- Ability to work independently and take initiative on complex problems
Responsibilities
- Partner with leads and stakeholders on production budgets, execution, and ongoing maintenance
- Maintain strong vendor relationships, ensuring timely invoicing, payment processing, and issue resolution
- Ingest and review estimates, invoices, and accruals for accuracy, then submit for approvals
- Develop, review, and approve purchase requisitions and vendor invoices
- Resolve discrepancies related to payments, invoices, or purchase orders
- Collaborate across departments to manage accruals and support financial performance measures
- Ensure financial data is accurate, current, and readily accessible for analysis and reporting
- Provide documentation and support to senior stakeholders and management as needed
- Participate in building and implementing new systems and process improvements for greater efficiency and standardization
- Work cross-functionally to improve the creation and review process for production budgets
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
