Operations Associate

OptiNizer

3d • Remote

About The Position

A growing U.S.-based manufacturing company is seeking a proactive and detail-oriented Operations Associate to support production planning, inventory coordination, and day-to-day operational workflows. The company specializes in pallet and crate manufacturing, serving clients such as large-scale equipment manufacturers. As operations expand across multiple locations, this role will play a critical part in ensuring production workflows, inventory accuracy, and system data are properly managed through the company’s ERP system. This role is highly process-driven and trainable, making it ideal for someone who is systems-oriented, analytical, and capable of thinking ahead in a fast-paced operations environment. The Operations Associate will work closely with internal production teams, ensuring that materials, workflows, and system records are aligned and accurate.

Requirements

• Previous experience in operations, logistics, production support, or similar roles
• Experience working with ERP systems (e.g., SAP, NetSuite, or similar) is highly preferred
• Strong understanding of inventory tracking, workflows, and operational processes
• Excellent attention to detail, especially when working with numbers and system data
• Strong communication skills for internal coordination (English required; Spanish is a plus)
• Highly organized and capable of managing multiple workflows simultaneously
• Strong analytical and problem-solving skills
• Ability to work independently and manage tasks without constant supervision
• Proactive mindset with the ability to think several steps ahead
• Comfortable working with systems, data, and structured processes
• High level of accountability, reliability, and consistency
• Ability to adapt quickly to new tools, systems, and workflows

Nice To Haves

• Spanish is a plus

Responsibilities

• Utilize the company’s ERP system (Palmate) to manage and support production planning
• Review and interpret production orders, including required materials and components
• Assign production requirements and workflows within the system
• Ensure materials are properly allocated based on availability and production needs
• Plan and prepare workflows in advance to support next-day and ongoing production
• Monitor inventory levels within the system and validate accuracy against production needs
• Coordinate with on-site teams to confirm actual inventory counts when discrepancies arise
• Identify shortages and trigger production or procurement requirements accordingly
• Ensure proper tracking of materials used in production processes
• Track production progress and ensure all activities are properly recorded in the ERP system
• Review system data to confirm labor and material inputs are accurately logged
• Identify missing or incorrect entries and coordinate with the team to resolve discrepancies
• Perform regular system “cleanup” and validation of production records
• Liaise with production staff and supervisors to confirm job progress and material needs
• Communicate updates, discrepancies, and requirements clearly with on-site teams
• Follow up on pending tasks, production gaps, and system inconsistencies
• Support daily operational flow by ensuring all stakeholders are aligned on priorities
• Proactively identify gaps or inefficiencies in workflows and suggest improvements
• Support additional operational tasks as the role evolves (e.g., procurement coordination, reporting)
• Assist in maintaining organized and efficient operational processes across locations
• Take ownership of assigned workflows and continuously improve execution

Benefits

• Ongoing training will be provided on internal systems and workflows

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed