Operations Associate, Insights

Guidepoint • New York, NY

21h • Hybrid

About The Position

The Guidepoint Insights Operations team turns questions into answers. The team strategizes topics that our clients need to know about and delivers events that answer questions before our clients think to ask them. The team hosts teleconferences, in-person meetings, and custom events, featuring Advisors in our network that best fit featured topics. The Operations Coordinator will be responsible for assisting the team in the organization and coordination of company sponsored teleconferences and New York based breakfast/lunch meetings. This is a hybrid position based out of our New York City office.

Requirements

• Bachelor’s degree
• Previous project management experience
• Exceptional organizational skills with meticulous attention to detail
• Ability to prioritize and multi-task and to work under tight deadlines
• Flexibility to work long and unpredictable hours
• Proficiency in MS-Office, Outlook, and Google Suite
• Proficient in the use of the internet for research
• Availability to attend New York based meetings
• Demonstrated ability to communicate effectively and persuasively, both verbally and textually
• Demonstrated ability to work both in a team atmosphere and autonomously
• A desire to work in a fast-paced entrepreneurial environment

Responsibilities

• Supports operations associates in hosting teleconferences across sectors
• Contact clients to determine event interest, confirm predetermined advisors, send invitations to clients, oversee client RSVPs and compliance, manage all correspondence with advisors prior to meeting, assist in maximizing attendance at events, ensure event runs successfully, conduct post event cost analysis and review client charges
• Assist in managing internal documents
• Work closely with other team members to ensure successful execution of meetings via the scheduling of advisors for breakfast/lunch meetings agendas and teleconferences
• Provide team with all relevant materials for the events including PowerPoint slides, event signage and brochures
• Oversee New York based events logistics including food and beverage services, client RSVPs and compliance

Benefits

• 15 PTO Days, 10 legal holidays, and sick days
• Comprehensive Medical, dental, and vision plans
• Will match up to 10% of employee contribution for 401(k), life insurance, paid time-off and parental leave plans
• Commuter benefits and a corporate discounts
• Development opportunities through the LinkedIn Learning platform
• Friday happy hour, “Summer Fridays”, and free snacks and beverages in the office
• Year-round corporate athletic league
• Casual work environment, team building, and other social events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level