Operations Assistant

Classical Charter Schools•New York, NY

4d•$64,350 - $70,000•Onsite

About The Position

Our Operations Team is the backbone of the school, running all non-instructional aspects of the organization—aspects which must be firmly in place for instruction to flourish. Our Operations Team furthers our mission by reliably developing and maintaining efficient school operations systems, freeing the instructional staff to sharpen their focus on scholar achievement, and being fiercely urgent. Reporting to the Operations Manager, Operations Assistants perform a wide variety of tasks. With exposure to every non-instructional function in the school, Operations Assistants build a range of skills. Responsibilities vary by school and personal skills, but may include: Office Management Serve as gatekeeper to address questions and minimize interruptions of the school admin team Answer phones, redirect inquiries as may be appropriate and relay messages to staff in a timely manner Maintain a clean and organized office environment Scope of Role Oversees daily operational systems to support the smooth functioning of the school environment Manages school supplies, including ordering, organizing inventory, and distributing materials to staff Coordinates shipping and receiving processes, including signing for deliveries and proper distribution to staff members Mains accurate student records and data systems, including attendance tracking, uniform compliance, and student file management in alignment with Department of Education requirements Inputs and maintains data across trackers, spreadsheets, and student information systems Supports student services by responding to student medical and bathroom emergencies and assisting with light clean-up when necessary Assists with food service operations, including meal attendance tracking, classroom snack distribution, and breakfast and lunch procedures Supports school-wide printing and photocopying needs, including copier and printer maintenance coordination Coordinates student transportation logistics, including bus eligibility, bus stop assignments, and metro card distribution in compliance with Department of Education standards Provides operational and administrative support to teachers, staff, students, and school leadership to maintain efficient day-to-day school operations

Requirements

Bachelor's degree
Experience working with children
1-3 years experience in operations, office administration, customer service, administrative support, or a related field
Experience using with ATS platforms and data tracking
Ability to lift and move boxes or supplies weighing up to 25 pounds and perform light physical tasks associated with school operations
Belief in the Classical Charter Schools mission and education model
Excellent written and verbal communication skills
Technical skills and experience with Microsoft Word, Excel, PowerPoint, and SharePoint
Project management skills
Strong communication and customer service skills
Ability to adapt quickly and move urgently
Highly organized, motivated, and capable of seeing projects from beginning to end
Ability to work autonomously as well as take direction as needed
Strong work ethic and a “whatever it takes” disposition.

Responsibilities

Serve as gatekeeper to address questions and minimize interruptions of the school admin team
Answer phones, redirect inquiries as may be appropriate and relay messages to staff in a timely manner
Maintain a clean and organized office environment
Oversees daily operational systems to support the smooth functioning of the school environment
Manages school supplies, including ordering, organizing inventory, and distributing materials to staff
Coordinates shipping and receiving processes, including signing for deliveries and proper distribution to staff members
Maintains accurate student records and data systems, including attendance tracking, uniform compliance, and student file management in alignment with Department of Education requirements
Inputs and maintains data across trackers, spreadsheets, and student information systems
Supports student services by responding to student medical and bathroom emergencies and assisting with light clean-up when necessary
Assists with food service operations, including meal attendance tracking, classroom snack distribution, and breakfast and lunch procedures
Supports school-wide printing and photocopying needs, including copier and printer maintenance coordination
Coordinates student transportation logistics, including bus eligibility, bus stop assignments, and metro card distribution in compliance with Department of Education standards
Provides operational and administrative support to teachers, staff, students, and school leadership to maintain efficient day-to-day school operations